CFO Executive Assistant & Head of Office Services

Higher Recruitment, Inc.; Miami (FL); On-site; USD 95,000 - 130,000; Full time

Job summary

Higher Recruitment, Inc. is seeking an Executive Assistant & Office Services Lead in Miami to provide high-level, confidential support to the CFO and ELT, while leading the Reception & Facilities function at the Miami Corporate Headquarters.

The role demands expert calendar management, complex travel coordination, event planning, and professional liaison with internal and external stakeholders. Discretion, organizational excellence, and executive presence are essential.

Qualifications

• 8-12+ years supporting senior executives.

Responsibilities

• Manage CFO calendar and align with top priorities.
• Provide on-site executive support to GMT including CEO.
• Coordinate meetings, events, travel, and follow-up actions.
• Prepare executive materials and briefing documents.
• Lead Reception & Facilities coordination and office services.
• Maintain confidentiality and professional workplace operations.
• Oversee workspace master plan and vendor coordination.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Discretion

Microsoft Office

Communication

Organizational skills

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Collaboration tools

Job description

Higher Recruitment, Inc. is seeking an Executive Assistant & Office Services Lead in Miami to provide high-level, confidential support to the CFO and ELT, while leading the Reception & Facilities function at the Miami Corporate Headquarters.

The role demands expert calendar management, complex travel coordination, event planning, and professional liaison with internal and external stakeholders. Discretion, organizational excellence, and executive presence are essential.