CFO Executive Assistant

Gamers Guild AZ; Phoenix (AZ); On-site; USD 50,000 - 62,000; Full time

Benefits offered by this job

Health insurance

PTO (up to 20 days)

Sick time (5 days)

Competitive pay

Employee discounts

Free Gamers Guild AZ Membership

Payroll Advance eligibility

Gym membership reimbursement

Job summary

Gamers Guild AZ seeks an organized Assistant to the CFO to support daily financial, administrative, and operational tasks. You will manage calendars, prepare reports, and assist with budgeting and forecasting in a fast-paced setting.

Ideal candidate has 2+ years in finance/administration, proficiency with Excel/Sheets, and strong communication skills. This is a full-time, on-site role based in Phoenix, AZ with competitive pay and benefits.

Qualifications

• Bachelor’s degree in finance, accounting, business administration, or a related field preferred.
• Two or more years of experience in finance, accounting, bookkeeping, business administration, executive support, or a related field.
• Experience with financial reports, budgets, invoices, expense reports, or accounting records.

Responsibilities

• Provide direct administrative and operational support to the CFO.
• Manage the CFO’s calendar, meetings, appointments, travel arrangements, and deadlines.
• Prepare agendas, meeting materials, reports, presentations, and follow-up documentation.
• Assist with financial reporting, budgeting, forecasting, and expense tracking.
• Compile, organize, and review financial data for accuracy and completeness.
• Help prepare spreadsheets, financial summaries, variance reports, and management presentations.
• Monitor invoices, purchase orders, expenses, and payment status as assigned.
• Assist with accounts payable, accounts receivable, reconciliations, and other accounting-related tasks.
• Maintain organized and confidential financial files, records, and documentation.
• Track important financial deadlines, renewals, contracts, filings, and reporting requirements.
• Coordinate with department leaders, vendors, financial institutions, accountants, auditors, and other external contacts.
• Support the preparation of materials for leadership meetings, budgeting sessions, audits, and financial reviews.
• Conduct research and gather information to support business and financial decisions.
• Draft, proofread, and edit correspondence, internal communications, and financial documents.
• Follow up on assigned action items and help ensure projects remain on schedule.
• Handle sensitive financial and business information with discretion and professionalism.
• Identify administrative or financial process improvements and recommend solutions.
• Perform additional duties and special projects as assigned by the CFO.

Skills

Excel / Google Sheets

Organization & time management

Communication skills

Problem solving

Education

Bachelor’s degree in finance / accounting / business administration

Tools

Accounting software

Finance systems

Enterprise platforms

Job description

Gamers Guild is a company based on a simple idea: creating a safe, inclusive, and fun gaming space for EVERYONE, but specifically (due to it frequently not being so) minors, LGBTQ, persons of color, and women. We have a Code of Conduct in our stores that we expect everyone to follow and strongly enforce.

Gamers Guild is proud to be a Certified Neurodiverse Workplace™ (CNW) accredited by the International Board of Credentialing and Continuing Education Standards (IBCCES).

Our Vision is to constantly improve our services, offerings, and community support while achieving the growth and stability necessary to offer new locations to a wider number of people. Ultimately, we hope to see a Gamers Guild in every city in North America: all united in their love of safe & fun gaming for all!

Overview

We are seeking a highly organized, detail-oriented, and proactive Assistant to the Chief Financial Officer (CFO) to support the CFO with financial, administrative, and operational responsibilities. This role is ideal for a dependable professional with strong organizational skills and hands-on experience in finance, accounting, bookkeeping, financial reporting, or business administration.

The Assistant to the CFO will help manage confidential information, coordinate priorities, prepare financial materials, track important deadlines, and support communication across departments. The successful candidate will be comfortable working with financial data, maintaining accurate records, handling multiple responsibilities, and exercising sound judgment in a fast-paced environment.

Compensation

Salary range: $50,000 - $62,000 per year

Responsibilities

• Provide direct administrative and operational support to the CFO.
• Manage the CFO’s calendar, meetings, appointments, travel arrangements, and deadlines.
• Prepare agendas, meeting materials, reports, presentations, and follow-up documentation.
• Assist with financial reporting, budgeting, forecasting, and expense tracking.
• Compile, organize, and review financial data for accuracy and completeness.
• Help prepare spreadsheets, financial summaries, variance reports, and management presentations.
• Monitor invoices, purchase orders, expenses, and payment status as assigned.
• Assist with accounts payable, accounts receivable, reconciliations, and other accounting-related tasks.
• Maintain organized and confidential financial files, records, and documentation.
• Track important financial deadlines, renewals, contracts, filings, and reporting requirements.
• Coordinate with department leaders, vendors, financial institutions, accountants, auditors, and other external contacts.
• Support the preparation of materials for leadership meetings, budgeting sessions, audits, and financial reviews.
• Conduct research and gather information to support business and financial decisions.
• Draft, proofread, and edit correspondence, internal communications, and financial documents.
• Follow up on assigned action items and help ensure projects remain on schedule.
• Handle sensitive financial and business information with discretion and professionalism.
• Identify administrative or financial process improvements and recommend solutions.
• Perform additional duties and special projects as assigned by the CFO.

Qualifications

• Bachelor’s degree in finance, accounting, business administration, or a related field preferred.
• Two or more years of experience in finance, accounting, bookkeeping, business administration, executive support, or a related field.
• Experience working with financial reports, spreadsheets, budgets, invoices, expense reports, or accounting records.
• Strong proficiency with Microsoft Excel or Google Sheets.
• Experience with accounting software, financial systems, or enterprise business platforms preferred.
• Excellent organizational and time-management skills.
• Strong attention to detail and a high level of accuracy.
• Ability to analyze and communicate financial information clearly.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Professional judgment and the ability to handle confidential information appropriately.
• Ability to work independently while also collaborating effectively with leadership and other departments.
• A proactive, solutions-oriented approach and willingness to take ownership of responsibilities.

Preferred Skills

• Experience supporting a CFO, controller, finance director, or senior executive.
• Familiarity with budgeting, forecasting, financial modeling, or variance analysis.
• Experience assisting with audits, tax preparation, compliance reporting, or financial reviews.
• Knowledge of basic accounting principles and internal controls.
• Experience managing confidential executive or financial documentation.

Join us as the Assistant to the CFO and play an important role in supporting financial operations, executive priorities, and the continued growth of our organization.

• Health insurance; $140/month covered by the company.
• PTO up to 20 days per year depending on tenure.
• 5 days of sick time per year.
• Competitive pay based on experience.
• Employee discounts on products (typically cost + 10%, with some exceptions).
• Free Gamers Guild AZ Membership.
• Payroll Advance eligibility after 120 days (up to 5% of annual pay; increases with tenure).
• Gym membership reimbursement up to $15/month.

Other Details

• Required Certifications/Licenses: Required Food Handler and Alcohol Service Certificates.
• Position Type: Full Time, Salary, Exempt
• Pay:$50,000 - $62,000 per year
• Location: Phoenix, AZ

Equal Opportunity Statement

Gamers Guild is an equal opportunity employer and values diversity and neurodiversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.