Certified Payroll Specialist

Pillar Innovations, LLC; Grantsville (MD); Remote; USD 3,444,000 - 4,133,000; Full time

Benefits offered by this job

Comprehensive Benefits

Lodging, per diem, and travel for out‑

Mentoring and training

Weekly pay with premium Sundays/holyd

Bonuses for safety

PPE allowances

Career path advancement

Job summary

Beitzel Corporation seeks a Certified Payroll Specialist to prepare and submit certified payroll reports, advancing to wage determinations and payroll processing. This role supports payroll functions and collaborates with the Apprentice Program Manager and Project Management to ensure compliance.

The position is remote with occasional in-person days at the Grantsville, MD office. A background in payroll and state/federal regulations is preferred, along with strong analytical and data skills.

Qualifications

• 1-3 years of payroll processing experience or equivalent

Responsibilities

• Prepare certified payroll reports (WH-347) according to regulations
• Submit reports to project owners, auditors, and agencies
• Ensure wage/classification accuracy with Payroll and Project Management
• Address inquiries from auditors and contractors
• Maintain electronic filing for payroll reports and wage determinations
• Assist with evaluating wage determinations for bids
• Review payroll records for compliance prior to submission
• Learn and support weekly payroll processing and timecard reviews
• Process filings and remittances for taxes and garnishments
• Support onboarding/offboarding and employee data updates

Skills

Attention to detail

Analytical skills

Communication skills

Time management

Discretion

Education

Associate degree in Accounting or Business-Related discipline

High School Diploma or equivalent

Tools

Beitzel timekeeping software

ERP software

Excel

Outlook

Viewpoint

LCP Tracker / Dili / Reunion

Job description

The Certified Payroll Specialist will prepare, submit, and track certified payroll reports for all prevailing wage projects across the company. With training and experience, the role will expand to include prevailing wage project setup in Vista and progress toward full payroll processing capabilities. This role supports all major payroll functions.

The Certified Payroll Specialist will report directly to the Payroll Manager and will operate in a fully remote work environment. Occasional in-person days may be required at the office in Grantsville, MD.

This individual must be flexible and willing to work extended hours as needed.

Certified Payroll Reporting

• Prepare certified payroll reports (e.g., WH-347 forms) according to federal, state, and local regulations
• Submit certified payroll reports to project owners, audit firms, general contractors, government agencies, or elsewhere as required using online compliance systems (e.g., LCP Tracker, Dili, Empact, Reunion)
• Respond promptly to inquiries from auditors, project owners, or general contractors regarding submitted reports
• Work closely with Payroll, Apprentice Program Manager, and Project Management to ensure wage/classification accuracy and timely submission of documents
• Communicate with Project Management regarding corrections, missing information, or documentation needed for compliance issues and corrections as needed
• Ensure compliance with Davis-Bacon, state prevailing wage laws, and project-specific wage determinations
• Maintain detailed electronic filing systems for certified payroll reports, wage determinations, and supporting documents
• Verify documentation for apprentice participation when applicable
• Prepare and submit amended certified payroll reports for errors such as inaccurate pay rates, improper fringe rate allocations, or misclassified labor
• Assist estimators and project managers with evaluating wage determinations for prospective projects to quantify estimated payroll costs to be incorporated into a bid
• Internally review payroll records for compliance validation prior to submission of certified payroll reports

Payroll Processing

• Learn the weekly payroll process to assist or cover other Payroll Processors as needed
• Review & approve timecards through Beitzel Corporation's proprietary timekeeping software application
• Import timecard data into the company’s ERP software package for processing of employee deductions, employer liabilities, job costing, etc.
• Review weekly payroll to ensure that pay is properly calculated
• Issue weekly direct deposit transactions to employees upon completion of the payroll cycle
• Manage weekly, monthly, quarterly, and annual filings with Federal, State and Local tax authorities as well as remittances for wage garnishments, unemployment insurance, etc.

Other

• Complete and submit state unemployment separation notices
• Complete Verifications of Employment
• Assist with Onboarding, Offboarding, and updating employee information

Working Conditions

• Sit, talk, listen, observe, read, write and type
• Regularly walk, handle, or feel objects, tools, or controls; reach with hands and arms
• The employee must occasionally lift and/or move up to 30 pounds
• 1-3 years of payroll processing experience, certified payroll reporting, knowledge of state and federal payroll regulations, or a satisfactory combination of experience and training that demonstrates the ability to perform the duties of this position
• Associate degree in Accounting or Business-Related discipline preferred
• High School Diploma or equivalent required
• Must have proven ability to deal sensitively with confidential material and use a high level of discretion and professionalism
• Strong technical skills are required, including the ability to perform data file imports, navigate computer systems effectively, and use Excel spreadsheets and Outlook email with confidence
• Familiarity with Viewpoint preferred but not required
• Must possess strong mathematical and analytical skills - testing required during final candidate assessment
• Ability to communicate effectively (both verbally and in writting) and to represent the company in a professional, competent, and courteous manner - testing required during final candidate assessment
• Proficient in organizational skills with a high level of attention to detail and accuracy
• Demonstrated ability to excel under pressure and to meet deadlines
• Ability to coordinate with cross-functional teams to accomplish common goals
• Must be able to effectively adapt to ever-changing and ever-emerging needs of the organization

WE ARE NOW EMPLOYEE OWNED

Employees are beneficial owners through an ESOP (Employee Stock Option Plan) that works through a qualified retirement plan.

Perks/Benefits

• Comprehensive Benefits
  • Medical, Dental, & Vision Insurance with Rx Coverage
  • Life insurance
  • 401(k) retirement plan with Company Match
  • Short/Long term disability
  • Paid time off (as outlined in the applicable Benefit's Summary) and 7 paid holidays
• Paid lodging, per diem, and transportation provided for out-of-town work
• Employee focused work environment
  • On-the-job mentoring and training
  • Internal job postings
  • Performance and salary reviews
  • Employee feedback program
• Safety-first and drug free work environments
  • Bonuses and incentives for working safely
  • Company provided tools and basic safety equipment
  • PPE allowances with no restrictions on vendors
• Weekly pay with premium pay for Sundays and holidays
• Overtime available as applicable
• Advancement through tailored employee career paths
• Financial tools/programs to help employees reach financial goals, manage money, get out of debt, and save for the future
• Scholarship opportunities for dependent children
• Applicant may also receive additional compensation based on the Company and individual's performances

Additional Eligibility Qualifications

This position requires the completion of a thorough background and pre-employment drug and alcohol screening. In accordance with The Company's Drug and Alcohol policy, employees are required to participate in random, post-accident and reasonable suspicion drug and alcohol testing as requested.

AAP/EEO Statement

This Company is an Equal Employment Opportunity Employer that provides opportunities without regard to any protected classes under applicable law.

ADA Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

USD $25.00/Hr.

USD $30.00/Hr.

Beitzel Corporation is an Industrial Construction and Service Company with over 50 years of experience in the Energy, Mining, Industrial Construction, Aggregate, and Renewables Industries. The Corporate Headquarters are located in Grantsville, MD with several offices throughout the country.

Are you looking for a place to expand your skills and grow in a career? Our company promotes continuous learning, diverse work opportunities, and flexibility. We also provide defined career path advancement, full benefits, and a variety of apprenticeship/continuing education programs. We pride ourselves on the versatility of our skillsets and the variety of services that we provide to our customers. We maintain a high level of respect and dignity for our employees, customers, and for the communities that we serve. We have always held a high regard for providing a flexible work-life balance for our employees and we will continue to do so.

We are a diverse and rapidly growing company that is continually on the lookout for emerging markets and opportunities. As an employee, the keys to success are maintaining a positive, can-do attitude and a strong sense of ambition and safety. These key attributes have contributed greatly to the success of our company and to the advancement of our workforce.

Openings for experienced workers and training for entry level positions are always available. Start a career with us today!