Certified Payroll & Compliance Admin

Matrix HG Inc. (Matrix); Concord (CA); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Employer-paid medical, dental, and v​i

Growth opportunities in construction

Stable, long-term employment

Job summary

Matrix HG Inc. (Matrix) in Concord, CA, is seeking an experienced Certified Payroll Administrator to manage weekly CPRs for public works projects and ensure compliance with California prevailing wage rules.

This role requires hands-on DIR reporting and familiarity with eMars and LCP Tracker. The ideal candidate will have at least 1 year of relevant experience, strong Excel skills, and the ability to work independently while coordinating with subcontractors and internal teams.

Qualifications

• Minimum of 1 year of experience preparing certified payroll reports is required.
• Strong understanding of California prevailing wage requirements.
• Hands-on experience with California DIR reporting and prevailing wage projects.
• Proficient in Microsoft Excel and Microsoft Office.

Responsibilities

• Process and maintain weekly certified payroll reports (CPRs) for multiple public works projects in accordance with California prevailing wage requirements.
• Prepare and submit certified payroll through DIR, eMars, LCP Tracker, and customer third-party systems as required.
• Review payroll records for compliance with prevailing wage requirements, including wage classifications, fringe benefits, overtime, and apprentice ratios.
• Track certified payroll submissions and ensure weekly reports are submitted accurately and on time.
• Identify and resolve certified payroll issues and ensure corrections are submitted promptly.
• Coordinate with subcontractors regarding certified payroll submissions and follow up on missing or incorrect documentation.
• Maintain organized certified payroll and labor compliance records.
• Assist with collecting and tracking subcontractor compliance documents, including subcontracts and insurance certificates.
• Prepare and send progress and final payment waivers to subcontractors and vendors.
• Communicate with internal departments, subcontractors, vendors, and customers regarding payroll and compliance requirements.
• Assist with additional payroll and accounting projects as assigned.

Tools

eMars

LCP Tracker

Viewpoint Vista

Job description

Pay: $26.00–$33.00 per hour, depending on experience

We are seeking an experienced Certified Payroll Administrator to join our team in Concord, CA. The ideal candidate will have hands-on experience preparing certified payroll for public works projects and a solid understanding of California prevailing wage requirements.

This is a great opportunity for a detail-oriented individual who enjoys working independently, meeting deadlines, and coordinating with subcontractors and internal departments. We offer a stable work environment and the opportunity to become a valued member of a great team.

Responsibilities

• Process and maintain weekly certified payroll reports (CPRs) for multiple public works projects in accordance with California prevailing wage requirements.
• Prepare and submit certified payroll through DIR, eMars, LCP Tracker, and customer third-party systems, as required.
• Review payroll records for compliance with prevailing wage requirements, including proper wage classifications, fringe benefits, overtime, and apprentice ratios.
• Track certified payroll submissions and ensure weekly reports are submitted accurately and on time.
• Identify and resolve certified payroll issues and ensure corrections are submitted promptly.
• Coordinate with subcontractors regarding certified payroll submissions and follow up on missing or incorrect documentation.
• Maintain organized certified payroll and labor compliance records.
• Assist with collecting and tracking required subcontractor compliance documents, including executed subcontracts, insurance certificates, and other required documentation.
• Prepare and send progress and final payment waivers to subcontractors and vendors as needed.
• Communicate with internal departments, subcontractors, vendors, and customers regarding payroll and compliance requirements.
• Assist with additional payroll and accounting projects as assigned.

Qualifications

• Minimum of 1 year of experience preparing certified payroll reports is required.
• Hands-on experience with California DIR reporting and prevailing wage projects.
• Experience with eMars and/or LCP Tracker preferred.
• Experience with Viewpoint Vista is a plus.
• Strong understanding of California prevailing wage and certified payroll requirements.
• Working knowledge of union payroll preferred.
• Strong attention to detail and excellent organizational and follow-up skills.
• Proficient in Microsoft Excel and Microsoft Office.
• Ability to work independently, prioritize multiple projects, and meet strict weekly deadlines.
• Strong written and verbal communication skills.

What We Offer

• 100% employer-paid medical, dental, and vision coverage for employees and their dependents.
• Stable, long-term employment with an established construction company.
• Competitive hourly compensation and based on experience.
• A professional and supportive team environment.
• Opportunity to grow your knowledge and career in construction payroll and labor compliance.

If you have certified payroll experience and are looking for your next opportunity with a stable company where you can become an important part of the team.

Matrix HG is an Equal Opportunity Employer