Certification Typist / Quality Administrator (2nd Shift)

Element Materials Technology; Huntington Beach (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

Element Materials Technology is seeking a detail-oriented Certification Typist / Quality Administrator (2nd Shift) to support the preparation, review, and delivery of customer certifications and technical reports.

The role emphasizes accuracy, data verification, and maintaining records integrity in a fast-paced environment at our Huntington Beach location.

Qualifications

• High School Diploma or GED required.
• Minimum two years in administrative, document control, or quality admin roles.
• Advanced typing, proofreading and document preparation skills.
• Proficient in Word, Excel, Outlook, and Adobe Acrobat.
• Excellent organizational skills and attention to detail.
• Ability to review and verify numerical data accurately.
• Strong written and verbal communication abilities.

Responsibilities

• Prepare, format, proofread, and finalize customer certifications and reports.
• Review certifications for accuracy, completeness, and compliance.
• Verify numerical data, test values, specifications, and documentation.
• Maintain version control and documentation history for certificates.
• Organize electronic and physical filing systems for work orders.
• Coordinate with customers, laboratories, and internal teams to resolve issues.

Skills

Typing

Proofreading

Data verification

Organizational skills

Communication

Attention to detail

MS Word

MS Excel

MS Outlook

Adobe Acrobat

Education

High School Diploma or GED

Associate degree (preferred)

Tools

MS Word

MS Excel

MS Outlook

Adobe Acrobat

Job description

Overview

Element is seeking a highly organized, detail-oriented Certification Typist / Quality Administrator (2nd Shift) to support the preparation, review, verification, and delivery of customer certifications, quality documentation, and technical reports.

This role serves as a critical quality checkpoint, ensuring that customer data, test results, certifications, and supporting documentation are accurate, complete, and compliant with customer and company requirements.

The ideal candidate has experience in administrative support, executive assistance, legal document preparation, records management, quality administration, or other document-intensive environments where accuracy, organization, and attention to detail are essential. Success in this role requires strong analytical skills, the ability to verify numerical and technical information, and a commitment to maintaining the integrity of customer records and certifications.

Pay Range: $22.00 - $28.00 per hour

Hours: 11am - 7;30pm

Certification & Documentation Management

• Prepare, format, proofread, and finalize customer certifications, technical reports, and quality documentation.
• Review completed certifications and reports for accuracy, completeness, consistency, and compliance with customer requirements.
• Verify numerical data, test values, specifications, material information, and supporting documentation before release.
• Ensure certifications accurately reflect laboratory results, customer purchase order requirements, and applicable standards.
• Identify discrepancies, omissions, or inconsistencies and coordinate corrections with technical and operational staff.
• Track revised, corrected, and reissued certifications while maintaining version control and documentation history.

Quality Data Review & Verification

• Perform detailed reviews of quality records, test reports, and customer documentation to ensure data accuracy.
• Verify calculations, measurements, quantities, dates, specifications, and associated documentation.
• Conduct quality checks to ensure information entered into company systems matches source documentation.
• Maintain logs of certification corrections, internal quality findings, and documentation revisions.
• Support quality initiatives through accurate recordkeeping and process compliance.

Administrative & Document Control Support

• Organize, maintain, and manage electronic and physical filing systems for active and completed work orders.
• Process incoming requests and documentation while ensuring proper record retention and traceability.
• Batch scan completed files and verify successful electronic storage within company systems.
• Maintain document control procedures to ensure accurate retrieval, distribution, and archiving of records.
• Assist with record audits and document retrieval requests as needed.

Customer & Internal Coordination

• Review customer purchase orders and documentation requirements to ensure requirements are properly captured.
• Communicate professionally with customers and internal departments regarding documentation requests and discrepancies.
• Collaborate with laboratory personnel, planners, technicians, and management to resolve documentation issues.
• Support departmental workflow priorities to ensure timely delivery of completed certifications and reports.

Skills / Qualifications

Required

• High School Diploma or GED.
• Minimum two years of experience in an administrative, document control, executive support, quality administration, legal typing, records management, or similar detail-oriented role.
• Advanced typing, proofreading, and document preparation skills.
• Strong proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat.
• Excellent organizational skills and attention to detail.
• Ability to review and verify numerical data with a high degree of accuracy.
• Strong written and verbal communication skills.

Preferred

• Associate degree or related educational background.
• Experience in quality systems, compliance administration, aerospace, manufacturing, laboratory, engineering, or technical environments.
• Experience reviewing technical reports, certifications, contracts, legal documents, or regulated documentation.
• Knowledge of document control principles and quality record management.

Work Environment

• Office-based environment with occasional interaction within laboratory and testing operations.
• Extended periods of keyboarding, document review, and computer work.
• Occasional lifting of files and office materials up to 15 pounds.
• Fast-paced environment with multiple deadlines and competing priorities.

Company Overview

Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to ‘Make tomorrow safer than today’.

When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.

While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.

Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

Diversity Statement

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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