Certification Specialist (Temp to Permanent)

CRM Residential; Philadelphia (Philadelphia County); On-site; USD 42,000 - 64,000; Full time

Job summary

CRM Residential seeks a Certification Specialist (Temp to Permanent) to report to the Community Manager. The role requires handling resident selection, recertifications, and occupancy tasks while maintaining accurate records and ensuring compliance with HUD and LIHTC requirements.

The candidate must have a High School diploma, prior certification experience, and strong MS Office skills. Attendance and flexible hours are essential to meet staffing needs at the property.

Qualifications

• Education: High School diploma or equivalent.
• Experience: Previous certification experience.
• Skills: Proficiency in MS Office (Excel and PowerPoint, in particular)

Responsibilities

• Resident selection and orientation per policy.
• Assist leasing of vacant apartments to maintain occupancy.
• Coordinate recertifications of residents per HUD guidelines.
• Maintain waiting list and update records in the computer.
• Assist with goals development for the property.
• Manage resident files and support file reviews.
• Process daily office duties and applications for prospective residents.
• Respond to resident requests and process work orders as directed byMaintenance Plus.
• Observe Fair Housing Laws and perform related duties as assigned.

Skills

People skills

MS Office

Communication

Education

High School diploma

Tools

MS Excel

MS PowerPoint

Job description

Description

CERTIFICATION SPECIALIST (Temp to Permanent)

JOB DESCRIPTION

Reports to: Community Manager

FLSA Status: Non-Exempt. Position is eligible for overtime.

The Certification Specialist will receive general supervision, direction and guidance from the Community Manager.

CRM Residential requires a background and drug screening as a condition of employment.

Qualifications:

1. Education: High School diploma or equivalent education required.
2. Experience: Previous certification experience. Experience level may vary due to the special needs of the property.
3. Skills: The position requires the ability to deal well with people and get them to feel comfortable quickly. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Attendance: Due to the property staffing limitations, it is extremely critical that the individual be able to work their scheduled hours plus any other hours necessary to complete the job.

Physical Requirements:

1. Stand and walk or sit alternatively depending on specific needs of the day.
2. Constant need to bend/stoop/squat, climb stairs, push or pull, reach above shoulder, filing, open/close doors/drawers, grasping/turning, writing/typing
3. Frequent lifting/carrying (paperwork, deliveries, files, miscellaneous) less than 20 lbs.

In addition, the position requires the following:

• Professional image
• Be able to multi-task
• Excellent communication skills and upbeat attitude
• Strong customer service orientation
• Good organizational and time management skills
• Strong administrative ability

The Certification Specialist will comply with established policies and authorized approval. Certification Specialist responsibilities include, but are not limited to the following:

1. 1. Resident selection and orientation. In accordance with the Resident Selection Plan.
2. 2. The assistance of leasing of vacant apartments in an expeditious manner per company policy striving for 100% occupancy.
3. 3. The timely recertification and interim recertifications of residents in accordance with HUD regulation and Low Income Housing Tax Credit Program.
4. 4. Maintaining the waiting list book and keeping it up to date in the computer following HUD regulations.
5. 5. Assist with the development of goals and objectives for the property.
6. 6. Resident Files
   • Maintain resident files according to policy outlined in CRM's Occupancy Manual
   • Assist Property Manager in preparation of various file reviews such as:
   • Management Review
   • Mortgagee Inspection
7. 7. Accept daily resident requests and write up corrective work orders as directed by the Maintenance Plus program.
8. 8. Daily management of office duties
   • Open office at prescribed time
   • Immediately handles daily work orders that come in
   • Take applications for prospective residents
   • Compute applications for eligibility, with supporting documents
   • Send out billing notices
   • Greet in-coming guests, respond to amil and handle all incoming telephone calls
9. 9. Additional Skills and Responsibilities
   • Have strong time-management skills
   • Strong communication skills
   • Maintain a professional demeanor
   • Attend required training
10. 10. In absence of the Community Manager, enforcement of the lease and the rules and regulations.
11. 11. Attend training courses as required by CRM Residential.
12. 12. Completion of all required reports as directed by various departments of CRM Residential.
13. 13. Required to observe all federal and local Fair Housing Laws
14. 14. Perform other related duties, as assigned.

Job Descriptions are intended to present an illustrative description of the range of duties, the scope of responsibility and the required level of knowledge, skills and abilities necessary to describe the primary functions of the job; they are not intended to reflect all duties performed by those assigned to this classification. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.