CEO Operations Partner & Office Lead

Ossium Health; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Stock options

401(k) matching

Medical, dental and vision coverage

PTO + 11 holidays

Life insurance

Gym membership

Job summary

Ossium Health is hiring an Executive Assistant & Office Manager to support our founder CEO and manage our San Francisco office. You will be the first point of contact for visitors, oversee day-to-day operations, and ensure the office is welcoming and well-stocked.

Responsibilities include calendar management, travel bookings, event planning, and coordinating with partners while maintaining confidentiality and a proactive mindset in a fast-paced startup environment.

Qualifications

• 5+ years of work experience, with at least 2 years in an administrative support role.
• Strong interpersonal skills, able to strike a balance of professionalism and friendliness.
• Excellent written and oral communication skills.
• Enthusiasm for working in a demanding, fast-paced environment and an ability to independently develop solutions to problems as they arise.
• Strong organizational skills, including the ability to set priorities, handle multiple tasks, and organize time effectively.
• This position is based in our San Francisco office; Hours are Monday – Thursday, 7:30 am – 4:00 pm, and 7:30 am to 2 pm on Fridays.
• Most of our SF staff is onsite Monday – Thursday and remote on Fridays, and the Office Manager will take advantage of the quiet to handle deliveries, answer phone calls, maintain office cleanliness, restock items, and run errands for the CEO

Responsibilities

• Provide general leverage and support to the CEO, including managing a broad range of internal and external projects as required in a startup environment.
• Ownership of the CEO’s business calendar: foresee scheduling conflicts, anticipate issues, communicate consistently (internally with the team and externally with customers, high-level business partners, investors, OPO partners, and YPO members) and ensure efficiency.
• Maintain a high level of confidentiality at all times both internally and externally.
• Manage administrative functions including screening phone calls and proofreading documents, processing and managing expenses for the CEO.
• Facilitate tactful communication with high-level business partners.
• Help in the planning and execution of logistics for meetings, trainings, special events and travel.
• Book CEO business travel.
• Assist with planning internal/external events (leadership retreats, company holiday parties, conferences).
• Order and/or pick up lunches for CEO; making tea and coffee for CEO.
• Assist the CEO with tasks such as scheduling appointments (e.g. doctor’s appointments, haircuts, etc) and making reservations.

Skills

Administrative experience

Interpersonal skills

Communication

Organizational skills

Startup experience

Job description

Ossium Health is hiring an Executive Assistant & Office Manager to support our founder CEO and manage our San Francisco office. You will be the first point of contact for visitors, oversee day-to-day operations, and ensure the office is welcoming and well-stocked.

Responsibilities include calendar management, travel bookings, event planning, and coordinating with partners while maintaining confidentiality and a proactive mindset in a fast-paced startup environment.