Centralized Scheduler

WVU Medicine Camden Clark Medical Center; Parkersburg (WV); On-site; USD 32,000 - 42,000; Full time

Job summary

WVU Medicine Camden Clark Medical Center in Parkersburg, West Virginia is seeking a Patient Access Clerk to handle front-desk registration, scheduling, and patient coordination.

You will check in and out patients, verify guarantor information, collect copays, and ensure follow-up appointments and testing are arranged. The role requires strong communication in a busy clinic and a daytime, 40-hour workweek.

Qualifications

• High School diploma or equivalent.
• State and Federal background checks as required for regulated areas.

Responsibilities

• Check in and check out patients according to scheduling guidelines.
• Obtain and verify guarantor information annually and generate referrals if needed.
• Schedule and register patients within clinic guidelines and medical appropriateness.
• Coordinate follow-up appointments and testing at check-out.
• Collect time of service payments and copayments from patients.
• Reconcile cash drawer and report discrepancies to supervisor.
• Respond to patient communications in a timely manner.

Skills

Strong written and verbal comms

Education

High School diploma or equivalent

Job description

Welcome! We’re excited you’re considering an opportunity with us! Below, you’ll find other important information about this position.

Minimum Qualifications

• High School diploma or equivalent.
• State criminal background check and Federal (if applicable), as required for regulated areas.

CORE JOB DUTIES AND RESPONSIBILITIES:

• Checks in and Checks out patients in accordance with Scheduling/Registration guidelines, with the ability to prioritize according to the patient’s needs.
• Obtain and verify patient guarantor information a minimum of once a year to ensure that the patient record is up-to-date. If a referral or authorization is needed we generate the referral at this time.
• Schedules and registers patients/customers based on scheduling guidelines and medical appropriateness within the appropriate clinic.
• Assures upon check out all follow up appointments & testing are coordinated with the patient.
• Obtaining and collecting all necessary information from the patient/customer to schedule and register the patient for an appointment.
• Identifies and communicates need for scheduling modifications and development.
• Notifying appropriate personnel of any scheduling change due to patient cancellation in a timely fashion.
• Receives and responds to patient and staff needs and complaints appropriately within the realm of the “patient care” environment, involving department supervisors and patient representatives as needed.
• Consults with referring physician’s office to ensure written and/or electronic orders exist and obtain them as needed. Verifies upon receiving for completeness of the written orders and notes. Make documentation that outside orders are requested.
• Responsible for collecting all time of service payments and copayments for patients in the check-in or check-out process.
• Upon end of day, responsible for reconciling cash drawer and all contents. Responsible for reporting any discrepancies within the cash drawer to the Supervisor or Manager.
• Responsible for collecting all signatures on waivers for managed care at the point of check in.
• Completes Workques as needed in a timely fashion along with daily tasks according to the scheduling area working in.
• Responds to all patient communication in a timely manner.

PHYSICAL REQUIREMENTS:

• Ability to sit for extended periods of time.

WORKING ENVIRONMENT:

• Standard office environment.

Skills And Abilities

• Strong written and verbal communication skills.

Additional Job Description

Day Shift 8:00am-4:30, 8:30am - 5:00pm

Scheduled Weekly Hours

40

Shift

Day (United States of America)

Exempt/Non-Exempt

United States of America (Non-Exempt)

Company

CCMC Camden Clark Medical Center

Cost Center

545 CCMC Patient Access

Address

1107 Garfield Avenue

Parkersburg

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.