Central Supply / Unit Clerk

Elderwood; Boston (MA); Presencial; USD 25.000 - 31.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive Pay

Excellent Health Insurance forEligible

Paid Time Off & Holiday Benefits

401(k) with Employer Match

Employee Referral Program

Opportunities for Professional Growth

Supportive Team Environment

Descripción de la vacante

Elderwood's West Roxbury Health & Rehabilitation Center in West Roxbury, MA is seeking a dependable Central Supply/Unit Clerk. You'll ensure nursing teams have supplies and equipment while assisting with resident records, appointments, and day-to-day administrative tasks.

This hybrid role combines supply coordination with nursing department support, requiring attention to detail, organization, and teamwork to maintain smooth operations in a 76-bed SNF and rehabilitation setting.

Formación

• High school diploma or equivalent.
• Clerical, administrative, or inventory experience preferred.
• Familiarity with medical terminology and EMR systems.
• Experience with PointClickCare or similar EMR.
• Proficiency with MS Office and basic typing skills.
• Valid driver's license may be required.

Responsabilidades

• Coordinate supply orders and manage inventory for nursing operations.
• Maintain organized supply areas and document purchases.
• Assist with resident records, appointments, and related admin tasks.
• Support with transportation coordination and mail distribution.
• Ensure compliance with safety, HIPAA, and regulatory guidelines.

Conocimientos

Organization

Multi-tasking

Communication

Typing

Educación

High school diploma

Administrative experience

Herramientas

MS Office

EMR systems

PointClickCare

Descripción del empleo

Overview

Keep Our Care Teams Ready to Care.

Salary: $ 18.16 / hr - $ 22.58 / hr

Central Supply Clerk / Unit Clerk

At West Roxbury Health & Rehabilitation Center, every member of our team plays an important role in creating safe, supportive environments for the residents we serve. As a Central Supply/ Unit Clerk, you'll help make sure our nursing and clinical teams have the supplies, equipment, and resources they need to provide exceptional care across all three communities.

We are currently seeking a dependable and organized Central Supply/ Unit Clerk to join our team!

This unique hybrid role brings together supply coordination and nursing department administrative support. You'll help keep our nursing teams stocked with the supplies and equipment they need while assisting with resident records, appointment scheduling, and other important day-to-day tasks.

You’ll work alongside a friendly, interdisciplinary team where your attention to detail, willingness to help, and ability to keep things running smoothly make a difference in the care we provide.

West Roxbury Health & Rehabilitation Center is a 76 bed skilled nursing (SNF) and rehabilitation facility located in West Roxbury, Massachusetts. We provide Short-Term Rehabilitation and Long-Term Care services with specialized support including hospice care and respite care. We're proud to support our residents through compassionate care that promotes dignity, comfort, and quality of life.

What We Offer

• Competitive Pay
• Excellent Health Insurance for Eligible Employees
• Paid Time Off & Holiday Benefits
• 401(k) with Employer Match
• Employee Referral Program
• Opportunities for Professional Growth
• Supportive Team Environment

If you enjoy a mix of administrative and hands-on responsibilities and take pride in being someone your coworkers can count on, this could be a great fit!

Responsibilities

As a Central Supply & Unit Clerk, you'll balance supply coordination, inventory management, and administrative support for the nursing department.

Central Supply & Inventory Management

• Coordinate medical supply and equipment orders for the facility, including supplies needed for new resident admissions.
• Maintain appropriate inventory levels, monitor stock needs, and ensure nursing and central supply areas remain organized and well stocked.
• Receive, organize, and document incoming supplies and equipment.
• Monitor expiration dates and product rotation to minimize waste and ensure supplies are available when needed.
• Coordinate Durable Medical Equipment (DME) orders, including obtaining required documentation.
• Communicate with approved vendors regarding orders, deliveries, equipment repairs, and replacements.
• Monitor equipment for safety and coordinate repairs or replacements when necessary.
• Maintain accurate purchasing, inventory, and equipment records.
• Assist with preparing supply carts and equipment for new resident admissions and transporting or picking up supplies when assigned.

Nursing Unit & Medical Record Support

• Provide administrative and clerical support to nursing leadership and the nursing department.
• Assist with medical record audits, document organization, and required record maintenance in accordance with facility procedures and regulatory guidelines.
• Assist with closing medical records following resident hospitalization or permanent discharge.
• Prepare and organize forms and documentation for Medical Records, Treatment Books, Resident Care Planning meetings, and MDS assessments.
• Assist with preparing admission and discharge summaries and coordinating information from interdisciplinary team members for discharge documentation.
• Prepare organizational lists, aide assignment sheets, ROM/Ambulation Records, skin and behavior records, and other nursing department documents as assigned.
• Distribute mail to residents and appropriate facility staff.
• Assist with resident identification materials, room labels, and admission photographs.
• Assist with gathering statistics for nursing reports and annual state health department surveys.

Appointment & Resident Care Coordination

• Schedule resident appointments, consultations, and follow-up visits, including podiatry, dental, and other specialty services.
• Coordinate influenza vaccination appointments and other scheduled services, as applicable.
• Notify attending physicians of required visit due dates.
• Maintain laboratory report schedules for admissions, routine and annual requirements, and other identified resident needs.
• Complete appropriate laboratory documentation and coordinate scheduling for laboratory draws.
• Obtain required transportation approvals and coordinate resident van transportation.
• Answer call light signals and direct or assist with resident needs as appropriate.
• Assist with transporting residents and meal distribution as necessary and as directed by nursing leadership.
• Maintain resident confidentiality and uphold resident rights, dignity, and respect.
• Attend facility meetings, staff meetings, and required in-services.
• Follow all facility policies related to safety, infection prevention, HIPAA, and regulatory compliance.
• Support Elderwood's Mission, Vision, and Values.
• Perform other duties as assigned.

Qualifications

Qualifications & Experience

• High school diploma or equivalent preferred.
• Previous clerical, administrative, healthcare, or inventory management experience preferred.
• Familiarity with medical terminology and electronic medical records (EMR) preferred.
• Experience with PointClickCare or similar electronic medical record systems preferred.
• Previous purchasing, inventory management, or Durable Medical Equipment (DME) experience preferred.
• Proficiency with computers, Microsoft Office applications, and basic typing skills.
• Valid, current driver's license may be required if assigned transportation or off-site supply pickup responsibilities.

Skills & Competencies

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and maintain accurate records.
• Excellent verbal and written communication skills.
• Friendly, helpful, and service-oriented interpersonal skills.
• Ability to work independently while also contributing effectively as part of a team.
• Strong problem-solving skills and sound judgment.
• Ability to maintain confidentiality when handling sensitive resident and facility information.
• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.