Central Supply / Medical Records Director

Garden Healthcare; Lima (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Lost Creek Healthcare and Rehab Center in Lima, OH is seeking a full-time Medical Records Clerk to manage requests, maintain EMR records, and ensure HIPAA compliance. The role requires strong data entry, attention to detail, and compassionate interaction with residents and staff.

You will safeguard patient privacy, organize records, and support the facility with essential paperwork and supply management. A high school diploma and basic computer skills are required.

Qualifications

• High School Diploma or GED.
• Must be 18 years of age or older.
• Basic computer proficiency.
• Strong data entry skills.
• Knowledge of ODH and OBRA regulations relevant to medical records.
• Detail and quality oriented as it relates to accurate and complete medical records information.
• Must be able to work with minimum supervision, responding to changing priorities and needs.
• Good organizational and planning skills.
• A pleasant demeanor, with the ability to interact with residents, families, and staff in a professional and cooperative manner.
• Must have compassion, tolerance, and understanding for the elderly.

Responsibilities

• Receive and process requests for patient health information and maintain electronic medical records and/or in-house charts according to company and facility policy.
• Maintain confidentiality and safeguard patient records, ensuring consistent application of medical privacy regulations and HIPAA standards.
• Ensure medical records are accurate, complete, and assembled in standard order.
• Ensure all orders or paper forms requiring a physician’s signature are signed, dated, and scanned into EMR.
• Scan and attach to pertinent resident file any paper documents such as lab results, x-rays, consultant reports, etc.
• Maintain working knowledge of facility software. Maintain medical record room in a neat and orderly fashion. Ensure all equipment is in working order.
• Arrange for medical records destruction for paper records which no longer need to be maintained.
• Notify administration of any record request. Copy, print or download records as requested.
• Follow established fire, disaster, safety, infection control and evacuation policies and procedures.
• Perform other related duties as directed by the Dean of Nursing and Administrator.
• Order and receive all supplies.
• Keep and organize all supplies.

Skills

Data entry

Attention to detail

Organizational skills

Communication

Compassion for elderly

Education

High School Diploma or GED

Tools

EMR software

HIPAA compliance

Job description

Lost Creek Healthcare and Rehab Center is currently seeking a full-time Medical Records/Central Supply to join our team.

Daily Pay is Here -- Work today, get paid today! When you join Lost Creek, you can control the timing of your pay. #dailypaynation

At Lost Creek Healthcare and Rehabilitation Center, our employees are just as important as the residents who have entrusted us with their care. And we believe that the happiness of our employees creates happiness for our residents. That is why we offer competitive wages, a generous benefits package, and a friendly, supportive atmosphere. Choosing to work at Lost Creek is a decision you’ll be happy you made!

We are located at 804 S Mumaugh Rd, Lima, OH 45804.

The Medical Records Clerk is responsible for accurately processing all medical record requests in a timely and efficient manner. Associate must at all times safeguard and protect the patient’s right to privacy by ensuring that only authorized individuals have access to the patient’s medical information and that all releases of information are in compliance with the request, authorization, company policy and HIPAA regulations.

DUTIES:

• Receive and process requests for patient health information and maintain electronic medical records and/or in-house charts according to company and facility policy.
• Maintain confidentiality and safeguard patient records, ensuring consistent application of medical privacy regulations and HIPAA standards.
• Ensure medical records are accurate, complete, and assembled in standard order.
• Ensure all orders or paper forms requiring a physician’s signature are signed, dated, and scanned into EMR.
• Scan and attach to pertinent resident file any paper documents such as lab results, x-rays, consultant reports, etc.
• Maintain working knowledge of facility software. Maintain medical record room in a neat and orderly fashion. Ensure all equipment is in working order.
• Arrange for medical records destruction for paper records which no longer need to be maintained.
• Notify administration of any record request. Copy, print or download records as requested.
• Follow established fire, disaster, safety, infection control and evacuation policies and procedures.
• Perform other related duties as directed by the Dean of Nursing and Administrator.
• Order and receive all supplies.
• Keep and organize all supplies.

REQUIREMENTS:

• High School Diploma or GED.
• Must be 18 years of age or older.
• Basic computer proficiency.
• Strong data entry skills.
• Knowledge of ODH and OBRA regulations relevant to medical records.
• Detail and quality oriented as it relates to accurate and complete medical records information.
• Must be able to work with minimum supervision, responding to changing priorities and needs.
• Good organizational and planning skills.
• A pleasant demeanor, with the ability to interact with residents, families, and staff in a professional and cooperative manner.
• Must have compassion, tolerance, and understanding for the elderly.

Preferred:

• PCC experience.
• Experience in a health care environment.
• Experience or training in the processing of medical records.
• Knowledge of ODH and OBRA regulations relevant to medical records (preferred).

We are an Equal Opportunity Employer and promote a drug-free workplace. We also offer many benefits to full-time associates including medical, dental, vision, life, paid time off, disability insurance, flexible schedules and more!