Central Offices - Legal Administrative Assistant

OK Foods; Fort Smith (AR); On-site; USD 32,000 - 52,000; Full time

Job summary

Bachoco USA, Fort Smith, AR, seeks a Legal Administrative Assistant to support the legal department with secretarial duties, scheduling, filing, and document prep. The role emphasizes handling confidential information and coordinating meetings and court-related activities.

The ideal candidate will demonstrate strong organizational skills, attention to detail, and proficiency with Microsoft Office. Prior experience in legal settings is preferred but not required.

Qualifications

• High school diploma or GED required; 1 year related experience may substitute.
• Familiar with legal practices and ability to adapt to confidential matters.
• Excellent organizational and communication skills.

Responsibilities

• Assist risk, legal, and environmental departments with administrative tasks.
• File and maintain legal documents, and draft routine correspondence.
• Prepare and format legal and management reports; compile and proofread drafts.
• Maintain electronic and hard copy filing systems and case references.
• Coordinate scheduling for conferences, court appearances, and meetings.
• Obtain information from other organizations or agencies as needed.
• Generate reference tools and organize information for efficient office use.
• Respond to case-related queries and ensure timely administrative support.

Skills

Organizational skills

Attention to detail

Legal practices

Multi-tasking

Deadline oriented

Education

High school diploma or GED

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Bachoco Group is a leading multi-business and multiprotein producer, and one of the top ten largest globally, with over 40,000 employees.We offer a wide portfolio of products, including chicken, eggs, pork, beef, pet food, and more. Through Bachoco USA, we deliver high-quality chicken products to the U.S. market, serving retail, food service, and national accounts through our fully integrated operations, which include farms, hatcheries, feed mills, and processing plants.

Join us and be part of our success!

Bachoco USAis seeking an Legal Administrative Assistantfor ourFort Smith, ARlocation.

Summary:Performs secretarial and administrative duties for all functions in the legal department: risk, legal, and environmental. Schedules appointments and conference calls and coordinates arrangements for conferences, court appearances, depositions, meetings and travel. Organizes and expedites flow of work through law office. Follows up with other members of the firm and support staff in order to save attorney’s time. Composes correspondence and drafts legal documents. Establishes and maintains highly confidential files and records. Thorough knowledge of the area of law practiced by attorney, and, if applicable law firm. Broad knowledge of filing dates, various court systems, and their local rules.

Essential Duties and Responsibilities include the following. Other duties may be assigned

• Assists risk, legal, and environmental department in administrative tasks.
• Files and maintains legal documents.
• Compile, proofread and revise drafts of legal documents and reports.
• Daily record keeping with electronic and hard copy filing of documents.
• Obtain relevant information from other organizations or agencies.
• Create and organize information, and generate reference tools for easy use by the office.
• Prepare and format legal and management reports.
• Maintain and update databases and tracking systems.
• Respond to all case-related queries.
• Ensure efficient and effective administrative information and assistance.
• Assist in garnishments documents.

Preferred Skills: Excellent organizational skills and acute attention to detail. Familiar with legal practices and willing to adapt and learn. Able to multi-task and perform on deadline. Works well under fast-paced pressure while maintaining upbeat and positive outlook.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily in a fast paced environment. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: High school diploma or general education degree (GED); or one year related experience and/or training; or equivalent combination of education and experience.

Language Skills: Able to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Able to write routine reports and correspondence. Able to speak effectively before groups of customers or employees of organization.

Interpersonal Skills: Can work across departments to facilitate legal risk management. Able to navigate difficult personnel issues in a professional and courtesy manner.

Reasoning Ability: Able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Able to deal with problems involving several concrete variables in standardized situations.

Computer Skills: Knowledge of legal customs and practice, including risk management software. Experience and comfort with Microsoft Office Suite, including Excel, Word, and Power Point.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Bachoco USA reserves the right to conduct background screenings for positions deemed necessary and in accordance with applicable laws.

An Equal Opportunity Employer to include women, minorities, veterans and persons with disabilities.