Central Office Secretary - Strategic Partnership

Montgomery-Public-Schools; Birmingham (AL); On-site; USD 43,000 - 57,000; Full time

Job summary

The Birmingham Board of Education seeks a Central Office Secretary in the Strategic Partnerships Department to assist administrative staff and support department responsibilities. This 12-month, full-time position offers a salary range of $42,801 to $57,399 and requires a high school diploma with prior clerical experience; procurement background is a plus.

The role includes coordinating meetings, maintaining files and the Community Engagement website, and assisting with communications and

Qualifications

• Graduation from high school or equivalent; experience in general administrative support.
• Associates degree preferred or three (3) years of administrative work experience.
• Prior procurement experience preferred.

Responsibilities

• Utilize district platforms and software for procurement and admin tasks.
• Provide office and clerical support to relieve a supervisor of important details.
• Assist with community engagement projects and program marketing.
• Schedule meetings, take minutes, and prepare reports.

Education

Associates degree preferred

3 years administrative experience

Job description

JOB TITLE

Central Office Secretary

REPORTS TO

Senior Executive Director, Strategic Partnerships

WORK DAYS

12 Months (240 days)

SALARY

Classified Schedule C1 Level 1 ($42,801 - $57,399)

LOCATION

Strategic Partnerships Department

FLSA

EXEMPT

NON-EXEMPT (X)

JOB DESCRIPTION

The Central Office Secretary assists and relieves the administrative staff of paperwork and other assigned duties so that he/she may devote maximum attention to the responsibilities of their departments and their administrative duties. The Central Office Secretary provides office and clerical support to assist with the efficient operations of the school district.

DUTIES AND RESPONSIBILITIES

• Ability to utilize applicable purchasing and other relevant district platforms and software systems.
• Performs a variety of office administrative tasks in relieving a supervisor of important details.
• Assist Community Engagement Specialist, Community School Coordinator and Parent and Family engagement office with special projects, scheduling, and program marketing.
• Acts as special projects liaison for community and family projects.
• Composes and prepares correspondence for signature; disseminates definitive information; prepares and types periodic and special reports.
• Serves as an intermediary between supervisor and other officials, students, parents, business or the general public, gather data, supplies information; explains policies and procedures; assists in solving complex problems at the procedural level.
• Maintains office files/records.
• Maintains Community Engagement website; ensuring accurate program and event information.
• Create and disseminate BCS Community Engagement newsletter/ email correspondence.
• Schedules meetings and conferences and completes details relating to meetings; attends meetings and take and transcribes minutes; prepares reports and summaries.
• Keeps appointments calendar; keeps supervisor informed of important administrative matters and sees that appointments are kept.
• Maintains customer confidence and protects operations by keeping information confidential.
• Maintain technical knowledge by attending educational workshops.
• Book meeting rooms and conference facilities.
• Must have the ability to make people feel at ease by being gracious and welcoming or able to smooth the ruffled composition of someone waiting on assistance.
• Performs other duties as assigned.

QUALIFICATIONS

• Any combination of education and experience equivalent of graduation from high school and experience in general administrative support and clerical work.
• Prior experience in a procurement preferred.
• Associates degree preferred or three (3) years of experience in general administrative work or support.

*SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE.

APPLICATION REQUIREMENTS

• Completed Application (Hiretrue)
• Resume (Uploaded to Application)
• Three (3) returned References (HireTrue)

*PLEASE ENSURE ALL INFORMATION IS CURRENT WITHIN A 6 MONTH PERIOD*

PHYSICAL REQUIREMENTS

Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities.

REVISED

September 2026

lease Note:

All candidates must submit to a background check (https://fieldprintalabama.com/individuals).

Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education.

The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law.

Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments.

Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal -Verify program.

New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility.

In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social security number match.