Central Office Receptionist & Substitutes Coordinator

Calallen Independent School District; Corpus Christi (TX); On-site; USD 21,000 - 28,000; Full time

Job summary

Calallen Independent School District is seeking a Central Office Receptionist to join the Central Office in Corpus Christi, Texas. The role requires welcoming visitors, answering phones, routing inquiries, and providing clerical support to the district.

Under general supervision, you will manage the District substitute program, maintain logs, process applications, and coordinate with staff to ensure smooth operation of the central administration office.

Qualifications

• High school diploma or GED required.
• 3 years of clerical experience in an education office preferred.
• Ability to operate a multi-line phone system.
• Strong public relations, organization, and interpersonal skills.
• Ability to speak/read/write English.
• Proficient in keyboarding and 10-key data entry.

Responsibilities

• Reception and phones: Receive and direct calls, relay messages, and route to staff.
• Greet visitors and respond to inquiries, directing them per policies.
• Maintain visitor log and issue visitor passes; respond to security issues.
• Receive deliveries and disseminate materials to appropriate staff.
• Operate the automated substitute system; generate substitute reports.
• Prepare and distribute substitute application packets.
• Receive and process substitute applications and screen applicants.
• Perform background checks on substitutes hired.
• Coordinate and schedule substitute orientation trainings.
• Maintain active and inactive substitute lists and distribute to principals.
• Serve as the primary contact for substitute teachers.
• Provide clerical assistance as needed.
• Compile, maintain, and file reports and documents; maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Skills

Multi-line phone system

Public relations

Organization

Interpersonal skills

English proficiency

Keyboarding

10-key data entry

File maintenance

Education

High school diploma or GED

Job description

Calallen Independent School District is seeking a Central Office Receptionist to join the Central Office in Corpus Christi, Texas. The role requires welcoming visitors, answering phones, routing inquiries, and providing clerical support to the district.

Under general supervision, you will manage the District substitute program, maintain logs, process applications, and coordinate with staff to ensure smooth operation of the central administration office.