Central Office Coordinator

Montgomery-Public-Schools; Clayton (AL); Presencial; USD 60.000 - 85.000; Jornada completa

Descripción de la vacante

The Barbour County Board of Education seeks a Central Office Coordinator to support district programs and administrative functions. You will work under the Superintendent or designee to foster collaboration among schools and central offices, assist with reporting, and help ensure services meet policy, ALSDE requirements, and law.

Responsibilities include coordinating projects, tracking progress, and maintaining procedures.

Formación

• Bachelor’s degree in education, public administration, business, or a related field.
• Five (5) years of progressively responsible K-12 leadership experience at the school and/or district level, or equivalent experience in the assigned functional area.
• Demonstrated knowledge of Alabama public school operations, compliance obligations, budgeting, and data-informed improvement.
• Demonstrated ability to coordinate projects, collaborate with teams, organize multiple priorities, and meet deadlines.

Responsabilidades

• Coordinate assigned programs, projects, and administrative activities in support of district goals and established priorities.
• Assist in implementing Board and Superintendent initiatives by tracking timelines, deliverables, and progress and providing status updates.
• Support compliance with ALSDE reporting requirements, the Alabama Administrative Code, and applicable state and federal requirements relevant to assigned duties.
• Assist with budget preparation, expenditure tracking, purchasing documentation, and audit readiness within established procedures and approval processes.
• Collect, organize, analyze, and report data to support program monitoring, planning, and continuous improvement.
• Facilitate communication and collaboration among schools and district departments, including Curriculum & Instruction, Student Services, HR, Finance, Operations, Technology, Federal Programs, and Special Education, as applicable.
• Prepare or assist in preparing Board agenda materials, correspondence, reports, presentations, and other district documents for administrative review.

Conocimientos

Leadership

Project coordination

Data analysis

Budgeting

Communication

Educación

Bachelor’s degree

Master’s or higher degree

Herramientas

Microsoft Office

Descripción del empleo

Central Office Coordinator

Reports To: Superintendent (or designee)
Supervises: None, unless specifically assigned by the Superintendent
FLSA Status: Exempt
Work Year: 12 months / 240 days
Salary: Per Board-approved salary schedule
Location: Barbour County Board of Education - Central Office, Clayton, Alabama

Deadline:Position open until filled

Position Summary

The Central Office Coordinator supports the coordination, implementation, monitoring, and improvement of assigned district programs and administrative functions. Working under the direction of the Superintendent or designee, the Coordinator facilitates communication and collaboration among schools and central office departments, assists with reporting and compliance activities, and helps ensure timely and effective delivery of services consistent with Board policy, Alabama State Department of Education (ALSDE) requirements, and applicable law.

Essential Duties & Responsibilities

• Coordinate assigned programs, projects, and administrative activities in support of district goals and established priorities.
• Assist in implementing Board and Superintendent initiatives by tracking timelines, deliverables, and progress and providing status updates.
• Support compliance with ALSDE reporting requirements, the Alabama Administrative Code, and applicable state and federal requirements relevant to assigned duties.
• Assist with budget preparation, expenditure tracking, purchasing documentation, and audit readiness within established procedures and approval processes.
• Collect, organize, analyze, and report data to support program monitoring, planning, and continuous improvement.
• Facilitate communication and collaboration among schools and district departments, including Curriculum & Instruction, Student Services, HR, Finance, Operations, Technology, Federal Programs, and Special Education, as applicable.
• Prepare or assist in preparing Board agenda materials, correspondence, reports, presentations, and other district documents for administrative review.
• Coordinate professional learning activities, meetings, schedules, and technical assistance for school and central office personnel as assigned.
• Assist with developing, updating, distributing, and maintaining standard operating procedures and written guidelines under administrative direction.
• Coordinate documentation and communications related to assigned contracts, grants, and vendors; refer approval and management decisions to authorized administrators.
• Assist with internal reviews, compliance checks, monitoring visits, and responses to audit requests.
• Provide guidance, information, and operational support to assigned staff and schools; assist with onboarding and training when requested.
• Maintain accurate and confidential records and assist in the timely preparation and submission of required state and federal reports.
• Identify operational concerns and recommend improvements to the Superintendent or designee.
• Perform other related duties as assigned by the Superintendent or designee.

Minimum Qualifications

• Bachelor’s degree in education, public administration, business, or a related field.
• Five (5) years of progressively responsible K-12 leadership experience at the school and/or district level, or equivalent experience in the assigned functional area.
• Demonstrated knowledge of Alabama public school operations, compliance obligations, budgeting, and data-informed improvement.
• Demonstrated ability to coordinate projects, collaborate with teams, organize multiple priorities, and meet deadlines.

Preferred Qualifications

• Master’s or higher degree (e.g., Educational Leadership, Public Administration, Business, or field aligned to assignment).
• Valid Alabama Professional Educator Certificate; Instructional Leadership (Class A/AA) preferred for instructional or school-support portfolios.
• Relevant professional certifications as applicable (e.g., HR, finance/CSFO coursework, project management, special education administration, technology leadership).
• Experience supervising central office teams and managing multi-site initiatives.

Knowledge, Skills & Abilities

• Knowledge of Alabama K–12 policies, accountability, and reporting expectations.
• Ability to organize work plans, monitor performance measures, and support continuous improvement.
• Understanding of budget procedures and fiscal accountability within district and state guidelines.
• Clear, professional oral, written, and presentation communication with diverse audiences.
• Ability to interpret data, prepare reports, and use district information systems.
• Strong collaboration, problem-solving, customer service, and conflict-resolution skills.
• High integrity, discretion, confidentiality, sound judgment, and attention to detail.

Licensure, Background, & Other Requirements

• Satisfactory background check and fingerprinting in accordance with Alabama law (Ala. Code §16-22A, as amended).
• Valid Alabama driver’s license and ability to travel between district sites and to the ALSDE or training locations, as needed.
• Completion of all mandatory trainings required by the district and ALSDE.

Physical Demands & Work Environment

• Work is performed in an office/school setting with periodic travel to schools and meeting sites.
• Occasional lifting up to 25 pounds; extended periods of sitting/standing; frequent use of computer and standard office equipment.
• Occasional evening or weekend work for Board meetings, community events, or emergent district needs.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities and the employee may be required to perform other related duties as assigned. The Barbour County Board of Education Division of Human Resources reserves the right to amend the job description as needed, without notice.

THE BARBOUR COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER and does not discriminate based on age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments.