Central Administration Specialist

Liebherr USA Co.; Newport News (VA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Major medical insurance

Dental insurance

Vision insurance

401K with company match

Job summary

Liebherr-America, Inc. coordinates the buying of inventory from Affiliates / Third Parties and the sale of inventory through Direct Sales and to Dealers as well as assists in tracking and reporting on inventory.

Essential duties include processing orders, maintaining records, coordinating with factories and shop, and handling freight and invoicing. Travel is required up to 10% domestically and internationally.

Qualifications

• Associate's degree and 2–4 years of related experience or equivalent.

Responsibilities

• Assists with the ordering of machines and loose attachments from factories and vendors.
• Checks confirmation of orders for accuracy.
• Creates sales orders for equipment and loose attachments.
• Submits all sales orders to management for approval.
• Acknowledges approved sales orders to the customers.
• Maintains sales administration reports and distributes these reports to other department personnel.
• Creates and maintains both electronic and paper files.
• Tracks incoming orders. Enters basic LiMM data.
• Communicates with customers regarding order status.
• Coordinates with the shop regarding equipment readiness.
• Utilizes Project Tracker and Order Processing applications.
• Makes freight arrangements for loose attachments and equipment with assistance of Traffic department.
• Files all freight documentation in the customer folders.
• Invoices equipment and loose attachments and submits the invoices to management for approval.
• Answers customer and factory inquiries.
• Creates and maintains credits once approved.
• Backs up other sales administration positions when required.

Education

Associate's degree or equivalent

Job description

Coordinates the buying of inventory from Affiliates / Third Parties and the sale of inventory through Direct Sales and to Dealers as well as assists in tracking and reporting on inventory.

• This position is not eligible for sponsorship. Applicants must be legally authorized to work in the United States without the need for current or future sponsorship.

Responsibilities

Essential Job Duties:

• Assists with the ordering of machines and loose attachments from factories and vendors.
• Checks confirmation of orders for accuracy.
• Creates sales orders for equipment and loose attachments.
• Submits all sales orders to management for approval.
• Acknowledges approved sales orders to the customers.
• Maintains sales administration reports and distributes these reports to other department personnel.
• Creates and maintains both electronic and paper files.
• Tracks incoming orders.Enters basic LiMM data.
• Communicates with customers regarding order status.
• Coordinates with the shop regarding equipment readiness.
• Utilizes Project Tracker and Order Processing applications.
• Makes freight arrangements for loose attachments and equipment with assistance of Traffic department.
• Files all freight documentation in the customer folders.
• Invoices equipment and loose attachments and submits the invoices to management for approval.
• Answers customer and factory inquiries.
• Creates and maintains credits once approved.
• Backs up other sales administration positions when required.

Competencies

Education and Experience:

• A combination of related education and experience equivalent to an Associate's degree and 2-4 years of experience

Additional Requirements:

• Travel domestically and internationally up to 10% of the time.
• Ability to obtain and maintain a valid driver's license and passport.
• Ability to work overtime as required.

Our Offer

Pay Range: $25-30/hr

An interesting and ambitious role in a successful international company. We offer a secure work environment with a comprehensive benefits package that includes major medical, dental and vision insurance, 401K plan with company match, paid vacation and personal days and competitive salary.

Liebherr-America, Inc. and its US affiliates are Equal Opportunity Employers. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
If you are a California resident, please visit Liebherr USA, Co. Privacy Statement for more information regarding how Liebherr-America, Inc. and its US affiliates collect and process your personal information.

One Passion. Many Opportunities.