Central Administration Specialist

Liebherr USA; Newport News (VA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Major medical, dental and vision

401K plan with company match

Paid vacation and personal days

Job summary

Liebherr-America, Inc. is seeking a Sales Administration-related role based in Newport News, VA. The position coordinates buying inventory from affiliates/third parties and selling via Direct Sales and to Dealers, while assisting in tracking and reporting on inventory.

Key duties include creating sales orders, confirming orders, invoicing, maintaining reports, and coordinating with factory and shop departments. Travel up to 10% may be required.

Qualifications

• A combination of related education and experience equivalent to an Associate’s degree and 2–4 years of experience.

Responsibilities

• Assists with the ordering of machines and loose attachments from factories and vendors.
• Checks confirmation of orders for accuracy.
• Creates sales orders for equipment and loose attachments.
• Submits all sales orders to management for approval.
• Acknowledges approved sales orders to the customers.
• Maintains sales administration reports and distributes these reports to other department personnel.
• Creates and maintains both electronic and paper files.
• Tracks incoming orders.
• Enters basic LiMM data.
• Communicates with customers regarding order status.
• Coordinates with the shop regarding equipment readiness.
• Utilizes Project Tracker and Order Processing applications.
• Makes freight arrangements for loose attachments and equipment with assistance of Traffic department.
• Files all freight documentation in the customer folders.
• Invoices equipment and loose attachments and submits the invoices to management for approval.
• Answers customer and factory inquiries.
• Creates and maintains credits once approved.
• Backs up other sales administration positions when required.

Education

Associate's degree

Job description

Coordinates the buying of inventory from Affiliates / Third Parties and the sale of inventory through Direct Sales and to Dealers as well as assists in tracking and reporting on inventory.

Responsibilities

Essential Job Duties

• Assists with the ordering of machines and loose attachments from factories and vendors.


• Checks confirmation of orders for accuracy.


• Creates sales orders for equipment and loose attachments.


• Submits all sales orders to management for approval.


• Acknowledges approved sales orders to the customers.


• Maintains sales administration reports and distributes these reports to other department personnel.


• Creates and maintains both electronic and paper files.


• Tracks incoming orders.


• Enters basic LiMM data.


• Communicates with customers regarding order status.


• Coordinates with the shop regarding equipment readiness.


• Utilizes Project Tracker and Order Processing applications.


• Makes freight arrangements for loose attachments and equipment with assistance of Traffic department.


• Files all freight documentation in the customer folders.


• Invoices equipment and loose attachments and submits the invoices to management for approval.


• Answers customer and factory inquiries.


• Creates and maintains credits once approved.


• Backs up other sales administration positions when required.

Education and Experience

• A combination of related education and experience equivalent to an Associate’s degree and 2 – 4 years of experience

Additional Requirements

• Travel domestically and internationally up to 10% of the time.


• Ability to obtain and maintain a valid driver’s license and passport.


• Ability to work overtime as required.

Our Offer

Pay Range

$25-30/hr

An interesting and ambitious role in a successful international company. We offer a secure work environment with a comprehensive benefits package that includes major medical, dental and vision insurance, 401K plan with company match, paid vacation and personal days and competitive salary.

Liebherr-America, Inc. and its US affiliates are Equal Opportunity Employers. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

If you are a California resident, please visit Liebherr USA, Co. Privacy Statement for more information regarding how Liebherr-America, Inc. and its US affiliates collect and process your personal information.

One Passion. Many Opportunities.

The Company

In line with its international growth, Liebherr’s venture into the United States began in 1970. Within a couple of years, the company expanded and completed its production facilities in Newport News, Virginia, for its product line of hydraulic excavators. It was later converted into Liebherr’s manufacturing facility for mining trucks and remains home to Liebherr Mining Equipment Newport News, Co. In addition to its production facility, Liebherr markets a wide variety of products and technologies through its companies located across the United States. The companies are Liebherr-Aerospace Saline, Inc., Liebherr Gear Technology, Inc., Liebherr Automation Systems, Co., and Liebherr USA, Co., the umbrella company for 12 product segments that are positioned across the United States.

Location

4800 Chestnut Avenue
23607 Newport News, VA
United States (US)

Contact

Brett Younkin
[e-mail]