Center for Chaplaincy Event Coordinator-Temporary

Conditions. Workplace Diversity, LLC.; San Antonio (TX); On-site; USD 44,000 - 50,000; Full time

Job summary

UIW Center for Chaplaincy is seeking a temporary Event Coordinator to assist with planning, coordinating, and executing the annual Moral Leadership Symposium in February 2027. The role reports to the Executive Director of Chaplaincy Education.

The position is full-time temporarily through March 15, 2027, with standard hours of Monday–Friday 8am–5pm and occasional extended hours. Strong communication, budgeting, vendor coordination, and attention to detail are essential.

Qualifications

• Bachelor’s degree required; up to two years of experience may substitute for two years of education on a year-for-year basis.
• Two years of experience in event planning, administrative support, customer service, hospitality, or related area; relevant academic, volunteer or campus experience may be considered in lieu of professional experience.

Responsibilities

• Plan and execute the Moral Leadership Symposium.
• Coordinate with vendors, staff, speakers, and event participants.
• Monitor budgets and expenses and ensure timely reporting.
• Support social media outreach and event promotion.

Skills

Event coordination

Microsoft Office

Social media management

Scheduling

Budgeting

Customer service

Communication skills

Vendor coordination

Attention to detail

Team collaboration

Education

Bachelor's Degree

Tools

Microsoft Office

Outlook

Social Media Platforms

Job description

Center for Chaplaincy Event Coordinator-Temporary

UIW Mission

Position Summary

The Center for Chaplaincy Event Coordinator-Temporary will assist with the planning, coordination, and execution of the annual Moral Leadership Symposium held in February 2027. The Center for Chaplaincy Event Coordinator reports to the Executive Director of Chaplaincy Education.

Temporary full-time position with an expected end date of March 15, 2027.

Knowledge Skills and Abilities

• Good skills using Microsoft Office Word, Excel, PowerPoint, and Outlook.


• Strong skills using Social Media Platforms (Facebook, Instagram, etc.).


• Strong skills in scheduling, logistics, and event operations.


• Budgeting, purchasing, and expense tracking skills.


• Strong customer service skills.


• Strong oral, written, verbal, and interpersonal communication skills.


• Strong attention to detail.


• Ability to effectively coordinate with vendors, staff, speakers, and event participants.


• Plan and prioritize work effectively while meeting deadlines.


• Manage competing priorities - event planning and coordination of tasks.


• Ability to effectively adapt to changing circumstances and resolve issues efficiently.


• Ability to maintain professionalism in interactions with diverse groups.


• Ability to work effectively with individuals from diverse communities and cultures and within a team environment


• Employees shall adhere to all rules and regulations of the University, the Conference, and the NCAA.

Required Education: Bachelor's Degree. Note that up to two (2) years of experience will substitute for up to two (2) years of education on a year for year basis.

Required Work Experience: Two (2) years of experience in event planning, administrative support, customer service, hospitality, or a related area. Note that relevant academic, volunteer, internship, or campus experience may be considered in lieu of professional experience.

Preferred Qualifications

• Experience working with vendors, internal departments, or external partners.


• Experience in a higher education, nonprofit, or similar organizational environment.

Required Certifications, Licenses or Registrations: None specified.

Work Hours: Typical Monday through Friday 8am to 5pm with occasional extended hours/weekends to meet departmental needs.

Physical Demands

• Ability to lift up to 15 pounds of event equipment and/or supplies.


• Fine motor skills for the appropriate handling of event equipment and supplies.


• Ability to reach overhead, bend, squat to retrieve event equipment/materials.


• Ability to push/pull event carts/wagons used in special events holding up to 30lbs.


• Ability to regularly move about work area and event venues to actively assess and engage patients.

Job Type: Full Time

Job Category: Temporary Staff (non-exempt)

Desired Start Date: 10/16/2026

Position End Date (if temporary): 03/15/2027

Reports To: Executive Director of Chaplaincy Education

Salary: $22 per hour

Open Date: 09/28/2026

Close Date:

Open Until Filled: Yes

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).