Center for Botany Administrator

University of Wisconsin; Madison (WI); On-site; USD 58,000 - 83,000; Full time

Job summary

The University of Wisconsin–Madison invites applications for an Administrative Manager in the Center for Botany (CfB) within the Department of Biology. This inaugural role builds infrastructure, operations, and strategies to support CfB now and in the years ahead.

The position covers administrative support, project management, event coordination, marketing and donor relations, and coordinating grant proposals and reports across campus units and external partners.

Qualifications

• Experience in a complex administrative or leadership role.
• Excellent interpersonal, written, and verbal communication skills.
• Demonstrated ability to work independently and collaboratively with diverse stakeholders.
• Strong organizational skills and attention to detail.
• Ability to prioritize and manage multiple projects and timelines.

Responsibilities

• Schedules logistics and secures resources for program activities across units.
• Plans, implements, evaluates strategies and objectives for a program.
• Leads development and preparation of periodic reports and financial statements.
• May assist in budget development and monitoring; approve expenditures.
• Identifies workflow needs and develops operational policies and procedures.
• Contributes to preparation of proposals for funding from sponsors.
• Serve as liaison between CfB, Biology Department, campus units and community stakeholders; promote CfB activities and maintain website/social media.

Skills

Interpersonal communication

Written communication

Verbal communication

Organizational skills

Project management

Education

Bachelor's degree preferred

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Administrative Manager

Job Summary:

The Center for Botany (CfB) within the newly established Department of Biology will be a multidisciplinary center with a mission to “bring people together to explore, understand, and celebrate the worlds of plants, fungi, and algae”. By fostering inclusive leadership, education, and collaboration across Wisconsin and beyond, the CfB will inspire curiosity, discovery, and recognition of the vital role plants and allied organisms play in nature, our local communities, and global wellbeing. Join our team in the Administrative Manager role and take the opportunity to become a part of exciting and impactful work.

In this inaugural position, you will be focused on building the infrastructure, operations, and strategies to serve the CfB now and in the years to come. You will wear many hats and be a key partner in representing and building the identity of the center. You will have diverse responsibilities including administrative support, project management, event coordination, communication and marketing support, donor relations, and coordinating and compiling grant proposals and reports.

Key Job Responsibilities:

• Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
• Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
• Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
• May assist in the development and monitoring of the unit or program budget and approve unit expenditures
• Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
• Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
• Serve as a liaison between the Center for Botany (CfB), the Department of Biology, other campus units, and community stakeholders by coordinating communications and outreach and identifying common priorities. Promote the CfB’s activities and accomplishments by developing and maintaining the CfB website, social media presence, and digital and print materials. Establish a friendly, welcoming presence on campus.
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

Department:

College of Letters & Science, Department of Biology, Center for Botany

Compensation:

The expected salary range for this position is $57,795 up to $82,647 for highly experienced candidates. Actual pay within this range will depend on experience, qualifications, and FTE.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Please review the summary of benefits for more information.

Required Qualifications:

• Experience in a complex administrative or leadership role
• Excellent interpersonal, written, and verbal communication skills
• Demonstrated ability to work both independently and collaboratively with numerous stakeholders from a variety of backgrounds
• Strong organizational skills and attention to detail
• Ability to prioritize and manage multiple projects and timelines

Preferred Qualifications:

• A scientific background and/or awareness relevant to the CfB’s mission
• Experience with grant proposals
• Direct support of a unit director or similar position
• Donor stewardship experience
• Event coordination and/or management experience
• Professional marketing and/or communications experience

Education:

Bachelor's degree preferred, advanced degrees welcome.

Contact Information:

Anne Pringle, [e-mail]

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.