CROWE Administrator

UW-Madison College of Letters & Science; Madison (WI); Hybrid; USD 65,000 - 82,000; Full time

Job summary

The Center for Research On the Wisconsin Economy (CROWE) within UW–Madison's College of Letters & Science seeks a strategic and relationship-driven administrator to coordinate priorities, manage multiple projects, events, and stakeholder communications.

The CROWE Administrator will lead planning, budgeting, donor engagement, and social media outreach while supervising staff and coordinating cross-unit initiatives; evening/weekend events and travel may be required.

Qualifications

• Minimum of 3 years of experience in program administration or related field.
• Minimum of 2 years overseeing engagement strategies and communications.
• Minimum of 3 years of experience overseeing budgets and expenditures.
• Minimum of 2 years planning events and coordinating multiple stakeholders.

Responsibilities

• Schedules logistics and ensures resources for programs across units.
• May supervise staff and approve hours worked for 2.0 FTE or equivalent.
• Contributes to proposals for external funding and continuation.
• Identifies workflow needs and implements operational policies.
• Assists in development and monitoring of budgets and expenditures.
• Plans, executes, and evaluates strategies and objectives for programs.
• Leads preparation of periodic reports and financial statements.

Skills

Project management

Budget management

Event planning

Donor relations

Strategic planning

Communication

Leadership

Education

Bachelor’s degree in business, communications, marketing, public relations or an appropriate area of specialization

Tools

Microsoft Word

Excel

Access

Donor databases

Job description

Job Category

Academic Staff

Employment Type

Regular

Job Profile

Administrative Manager

Job Summary

The Center for Research On the Wisconsin Economy (CROWE) is seeking a strategic and relationship-driven leader to provide coordination and implementation support for strategic CROWE priorities and initiatives. The CROWE Administrator manages multiple concurrent projects and events from initiation through completion. The position serves as a strategic connector, facilitator, and event planner responsible for coordinating interdisciplinary initiatives, supporting collaboration among the center and stakeholders, developing and monitoring events, managing timelines and deliverables, and advancing strategic priorities established by CROWE leadership. This position manages the day-to-day operations for CROWE. It serves as the primary representative of CROWE to stakeholders and/or external partners. It develops strategic plans – including social media, interacts with donors, plans events, determines information system needs, and develops and administers the center budget in support of the center’s goals. The successful candidate will combine strong leadership, strategic planning, collaboration and relationship-building skills to inspire alumni, donors and enhance economic research in CROWE. This position requires the ability to analyze donor trends, develop creative, impactful and innovative programs, manage high-profile events and oversee various forms/platforms of communications. Evening and weekend events are necessary, and attendance is required. Occasional regional or national travel may also be required.

The CROWE Administrator can expect to:

• Coordinate strategic planning initiatives and establishes center objectives to ensure appropriate use of financial, administrative, space, staffing resources, and alignment with the strategic plan. Obtain and validate data needed for strategic decision-making.
• In coordination with the Director, compose, respond, distribute and send all correspondence to donors and constituents.
• Develop, plan and implement all speaker events from inception to budget completion.
• Coordinate with Director for all donor functions and campaigns.
• Design and implement social media plans to enhance awareness of CROWE and its activities.
• Maintain center website keeping it current with all center activities
• Provide leadership in center philanthropic activities including donor interaction and coordination of stewardship and prospect development.
• Partner with Center Director and other senior leaders to advance the Center to a position of academic and professional distinction by fostering excellence in all programs and maintaining, supporting, and successfully renewing appropriate federal, state, and local designations and accreditations.
• Provide leadership and oversight in financial operations including developing and administering budgets and oversight of grants management, contracts, and other funds to ensure adherence to accounting practices and compliance with sponsor rules, regulations, and law.
• Work with Y.A.F. and other student organizations overseeing events, sponsorships, marketing and social media posts.

Relocation funds are not available for this position.

This position will be eligible for a hybrid (in person/remote work) schedule after a probation period is served. A 100% remote work schedule is NOT an option for this position.

Key Job Responsibilities

• Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
• Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
• May assist in the development and monitoring of the unit or program budget and approve unit expenditures
• Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
• Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies

Department

College of Letters & Science, Department of Economics

The UW-Madison Department of Economics is part of the University's College of Letters and Science (L&S), which is the heart of UW-Madison and home to a tremendous breadth and depth of departments.

Compensation

The expected salary range for this position is $65,000 - $82,000 for highly experienced candidates. Actual pay within this range will depend on experience, qualifications, and FTE.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Please review the summary of benefits for more information.

Required Qualifications

• Minimum of 3 years of experience in program administration, research administration, higher education administration, or a related field
• Minimum of 2 years of experience overseeing engagement strategies and communications
• Minimum of 3 years of experience overseeing, developing, and implementing budgets
• Minimum of 2 years of experience in planning events
• Experience managing projects involving multiple stakeholders, priorities, and deadlines
• Demonstrated ability to communicate effectively, build productive working relationships, and exercise sound judgment
• Strong organizational, analytical, and problem-solving skills
• Exceptional written and verbal communication skills
• Proficient in the following areas: Windows operating systems, Microsoft Word, Excel, and Access, as well as internet browsers and email platforms.

Preferred Qualifications

• 5 or more years of relevant professional experience
• Familiarity with donor databases, contact management systems, and tracking systems
• Previous work with state legislators

Education

Bachelor’s degree in business, communications, marketing, public relations or an appropriate area of specialization required OR 5 years of work-related experience in higher education administration.

Contact Information

For questions on the position, contact: Tammy Herbst-Koel, [e-mail]

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

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Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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