Cemetery Events and Projects Coordinator - City Cemeteries Division

City of Savannah; Savannah (GA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical benefits (health)

Dental benefits

Vision benefits

457B deferred compensation

12 paid holidays

Wellness programs

Educational reimbursement

Home purchase assistance

Employee referral program

Job summary

City of Savannah seeks a Cemetery Events and Projects Coordinator to oversee tours, filming, and special events in municipal cemeteries. You will plan, schedule, register, collect revenue, enforce policies, and report to the director on events.

You will supervise staff, assign work, and monitor progress, ensuring standards are met and customer issues are resolved. This role also handles cemetery services and emergency response as needed.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Marketing, Public Relations or related field with two years of experience in event planning, marketing, real estate, or sales.
• Must possess and maintain a valid state driver's license with acceptable driving history.
• Background check including a supervised drug screen, post offer medical screen; verification of education, certifications and licenses prior to employment.
• Knowledge of rules and regulations of municipal cemeteries; policies and procedures; accounting, budgeting and revenue procedures.
• Skills in developing plans, setting priorities, organizing work, training and supervising personnel.
• Excellent oral and written communication and public relations abilities.

Responsibilities

• Coordinate and supervise tours, filming, and other cemetery events; manage scheduling, revenue collection, and policy enforcement.
• Direct and evaluate assigned staff; address employee concerns and performance appraisals.
• Maintain schedules, inspect work, provide guidance, and ensure quality of completed tasks.
• Handle cemetery services including lot sales, interments, and after-hours duties; respond to emergencies and weekends.
• Process payments, maintain records, and manage records for inventory and revenue.
• Coordinate security operations and vendor performance; manage emergency records and training.

Skills

Public relations

Interpersonal relations

Oral and written communication

Prioritization and organization

Staff supervision

Public safety awareness

Education

Bachelor's degree in Business Administration, Public Administration, Marketing, Public Relations or related field

Tools

Computers and office equipment

Job description

Cemetery Events and Projects Coordinator coordinates and supervises all tour-related, special event, filming, and after-hours activities within the municipal cemeteries.

We offer an excellent medical, dental and vision benefits, deferred benefit contribution (457B), 12 paid holidays, wellness programs, fitness reimbursement, educational reimbursement, home purchase assistance, employee referral program, and more!

Women, Minorities and Veterans Are Encouraged to Apply!

• Coordinates and oversees tours, filming, and other special events in the municipal cemeteries; updates the department tour database; acts as the primary contact in regard to planning, scheduling, registering, collecting revenue, enforcing policies and procedures, and resolving complaints or problems related to events; makes oral and written reports to the director regarding scheduled or completed activities and events.
• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Coordinates, assigns, and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
• Performs cemetery services, including lot sales, lot diagrams, interments, and on-call duties; responds to after-hours emergencies and prepares cemetery services on weekends and holidays, as needed; resolves customer complaints.
• Processes partial payment sales and maintains records, including amount due, amount paid, contact information, due date, and refinance status; processes partial payment lot forfeits and documents changes in inventory; mails due, idle or forfeit letters.
• Coordinates security operations; meets with security contract weekly during contract period; reviews and processes security invoices; completes vendor performance reports and addresses issues.
• Acts as primary record keeper during emergencies; compiles, completes, distributes, and maintains emergency-related documentation; coordinates emergency training and maintains records; conducts inventory of emergency trailers.
• Receives and responds to open records requests; assists customers with records searches and informal records requests; maintains department website and cemetery database; collects and processes departmental records for retention and destruction.
• Participates in department planning activities relating to tour and event management in the municipal cemeteries.
• Completes weekly revenue transmittal to finance department; makes check deposits at bank; maintains petty cash fund for department.
• Compiles monthly performance measures and statistics; creates monthly status report; assists with department annual report.
• Assists in emergency response during disaster incidents.
• Performs other related duties as assigned.

Bachelor's Degree in Business Administration, Public Administration, Marketing, Public Relations or related field supplemented by two (2) years of experience in event planning, marketing, real estate, sales; or an equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities.

Must possess and maintain a valid state driver's license with an acceptable driving history.

Additional Requirements

Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment.

• Knowledge of the rules and regulations of municipal cemeteries.
• Knowledge of city, bureau, and department policies and procedures.
• Knowledge of accounting, budgeting, finance, and revenue collection procedures.
• Knowledge of modern office practices and procedures.
• Knowledge of computers and other modern office equipment.
• Skill in developing short- and long-range plans.
• Skill in establishing priorities and organizing work.
• Skill in the training and supervision of personnel.
• Skill in the operation of computers and other modern office equipment.
• Skill in public and interpersonal relations.
• Skill in oral and written communication.