CE Records & Compliance Specialist

Houston Community College; Houston (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Houston Community College (HCC) is seeking a Records Specialist to coordinate and maintain Continuing Education and Corporate Training course records, ensuring compliance with internal and external procedures for non-credit courses. Responsibilities include course creation, registrar and bursar coordination, billing, and reporting.

The role requires managing course information, scheduling, data entry, and weekly class rolls, with occasional after-hours work.

Qualifications

• Associate’s degree required; 5 years of directly-related experience may substitute for degree requirements.
• 3 years of related Instructional, Customer Service, Workforce and/or Student Services Support experience required
• 2 years of Instructional Continuing Education and/or Student Services Support experience preferred
• Licensing & Certification: Valid Texas Driver License

Responsibilities

• Monitor and document student information concerning all CE courses to provide companies employee completion reports.
• Schedule courses using information management systems, for all customized CE courses.
• Coordinate, process, and maintain all computer documentation procedures for contract training and continuing education course records data entry, including participant registration, billing coding, and contract compliance.
• Process all new course addition, special topics, local need forms and/or course changes/revisions.
• Update system-wide course description inventory for customized courses.
• Refer to district Division of Extended Learning Staff Resource Page to locate non-credit classes’ syllabi as needed by Program Managers or Business Developers for upcoming courses.
• Back-up weekly process, distribute, and monitor all class rolls for courses, to ensure official course records are distributed, 3rd day class rolls are signed, returned timely, and accurately.
• Monitor and follow-up 3rd day class roll submissions to Registrar for state reporting.
• Stay current on information management system training.
• Stay up-to-date on Workforce Education Course Manual (WECM) compliance guidelines.
• Maintain ongoing communication with System Registrar’s Office to ensure compliance in state reporting.
• Responsible for quarterly monitoring of all class evaluation processing and data analysis reports processing.
• Process student registration in information management system.
• Process Departmental correspondence (invoices, contracts, evaluations, etc. ).
• Perform other duties, tasks and assignments as required.

Skills

MS Office

Information management systems

Night and weekend work

Education

Associate’s degree

Job description

Houston Community College (HCC) is seeking a Records Specialist to coordinate and maintain Continuing Education and Corporate Training course records, ensuring compliance with internal and external procedures for non-credit courses. Responsibilities include course creation, registrar and bursar coordination, billing, and reporting.

The role requires managing course information, scheduling, data entry, and weekly class rolls, with occasional after-hours work.