CDL Admissions Representative (64583)

Sage Truck Driving School; Casper (WY); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Pet Insurance

Disability Coverage

401(k) plan

Vacation

Paid holidays

Job summary

Sage Truck Driving School is seeking an Administrative Enrollment Specialist to join our team and drive student enrollment. You will handle inbound inquiries, interview prospective students, discuss financing options, and coordinate start dates while ensuring compliance with federal and state requirements.

Responsibilities include campus tours, managing enrollment paperwork, and maintaining student records in our management system.

Qualifications

• High School Diploma or GED required.
• Proficiency with Microsoft Office Suite: Word, Excel, Outlook.
• Excellent communication and interpersonal skills, including problem solving and conflict resolution.
• Working knowledge of office equipment.

Responsibilities

• Comply with laws, accreditor standards, and institutional policies related to student enrollment.
• Receive inbound inquiries and conduct outbound calls/emails to prospective students and schedule appointments.
• Assess and interview prospective students to determine needs and goals.
• Determine eligibility for employment in transportation industry by evaluating driving record and ability to pass DOT physical and drug screen.
• Develop referrals and personal leads.
• Conduct campus tours highlighting features and program offerings to help informed enrollment decisions.
• Discuss payment options and funding sources (e.g., financing, grants, veteran benefits).
• Follow up on inquiries that fail to schedule or attend interviews.
• Enroll students meeting eligibility; complete enrollment paperwork and orientation; plan start dates.
• Prepare and file documents for first day; provide placement info; update transcripts and graduation certificates.
• Handle accounts receivable/payable, invoicing, and payments; track attendance/earnings; assist with monthly reconciliations.

Skills

Excellent communication

Interpersonal skills

Problem solving

Conflict resolution

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Office equipment

Job description

Who Are We: Sage Truck Driving School is a leader in post-secondary career education and we are obsessed with student success. Our company is fast-growing and has opportunities for growth and advancement. We are looking for an Administrative Enrollment Specialist to join our team!

What We Offer: We are a Certified Employee-Owned Company and our full-time colleagues have a variety of benefits available to them, such as Medical, Dental, Vision, Life and even Pet Insurance. We offer Disability Coverage, a generously matched 401(k) plan, vacation, paid holidays and more!

Responsibilities

• Complying with applicable federal and state laws and regulations, accreditor standards, and institutional policies and procedures, including but not limited to those related to student enrollment.
• Receiving in-bound inquiries and conducting outbound phone calls and emails to prospective students utilizing the company approved telephone guidelines and scheduling appointments with prospective students.
• Assessing and interviewing prospective students to determine their needs and goals.
• Assessing the prospective student’s ability to meet Federal Motor Carrier regulations, therefore determining eligibility for employment in the transportation industry. Assess prospect’s driving record, and ability to pass a DOT Physical and DOT Drug Screen.
• Developing referrals and personal leads.
• Conducting tours of the campus facilities, communicating features and benefits related to prospective student interest and program offerings permitting each prospective student to make an informed and considered enrollment decision.
• Discussing payment options such as: o Third party financing o In-house financing o Workforce Service/State agency funding, o Federal and State Grants o Vocational Rehabilitation o Veteran’s Administration o Private pay,
• Following up on all inquiries that fail to schedule an interview or fail to show for an interview.
• Enrolling students who meet eligibility requirements, completing all required forms for enrollment and orientation. o Developing and implementing a plan to follow up on those who enroll to confirm they start on their scheduled start date, that all admission paperwork and requirements are completed. o Meeting or exceeding enrollment objectives.
• Prepare and compile all documents in student file for the first day of class.
• Provide employer and placement information to students and accurately record in Student Management System.
• Update and complete student transcripts and prepare graduation certificates.
• Accounts Receivables/Payables:
• Prepare invoices to students, agencies, and other trainees.
• Process receipt of checks, cash, and credit card charges.
• Student attendance/earnings reported daily.
• General management/reporting of accounts payable invoices.
• Assist Director in monthly account reconciliation

Qualifications

High School Diploma or GED required.

• Prior post-secondary education admissions experience preferred.
• Proficiency with Microsoft Office Suite: Word, Excel, Outlook.
• Working knowledge of office equipment.
• Excellent communication and interpersonal skills, including problem solving and conflict resolution.