CDC Operations & Records Coordinator

Armed Services YMCA National Headquarters; Virginia Beach (VA); On-site; USD 28,000 - 32,000; Full time

Job summary

Armed Services YMCA is seeking an CDC Operations Clerk in Virginia Beach to handle information requests, clerical duties, reporting, and liaison with families and programs. You will manage registrations, USDA reporting, and deposits while maintaining accurate records and fees collection.

The role requires at least two years of admin experience, strong English communication, and familiarity with office software and CCMS/ProCare. Equal opportunity employer. On-site position with standard hours.

Qualifications

• Two years of administrative experience required.
• Knowledge of administrative support functions and office software.
• Must maintain accurate records and reports.
• Experience with child care programs and USDA/CDC reporting is a plus.
• Excellent customer service skills and English fluency.

Responsibilities

• Maintain records, prepare reports and monitor financial data for CDC components.
• Log children in/out, answer inquiries, and communicate program details to families.
• Collect fees, deposit funds and manage supplies; notify supervisor of delinquencies.
• Provide front desk coverage and assist with waiting lists and referrals.
• Ensure compliance with immunization and background checks as required.

Skills

Administrative experience

Administrative support functions

Office automation software

Computerized database

Records and reporting

English proficiency

ProCare (CCMS) familiarity

Education

High School Diploma or equivalent

Tools

Child Care Management Systems

ProCare

Job description

Armed Services YMCA is seeking an CDC Operations Clerk in Virginia Beach to handle information requests, clerical duties, reporting, and liaison with families and programs. You will manage registrations, USDA reporting, and deposits while maintaining accurate records and fees collection.

The role requires at least two years of admin experience, strong English communication, and familiarity with office software and CCMS/ProCare. Equal opportunity employer. On-site position with standard hours.