CDBG Program Representative

Commonwealth of Massachusetts; Boston (MA); Hybrid; USD 74,000 - 106,000; Full time

Job summary

Commonwealth of Massachusetts is seeking a Grants Management Spec III to serve as a CDBG Program Representative, providing grants management, technical assistance, and contract administration to assigned municipalities. The role involves monitoring, data entry in IDIS, and supporting program development and policy design within a hybrid work model.

Candidate must bring strong communication skills, experience in grants management, and familiarity with municipal government operations.

Qualifications

• Four years of full-time, or equivalent, professional experience in public/public administration or business management.
• Two years must be in grants management, contract management or related work.
• Ability to communicate effectively in oral and written expression.
• Substitutions allowed for degrees as specified in policy.

Responsibilities

• Manage grant contracts between HLC and cities/towns.
• Process grant-related documents and review reports from grantees.
• Maintain grantee information in filing systems.
• Conduct on-site field monitoring and desk reviews of grantees.
• Provide training and technical assistance on application preparation, eligibility, and implementation.
• Support development of program materials and funding applications.
• Develop and revise grants policies, procedures, and program documents.
• Assist with administrative tasks and coordination within the division.

Skills

Grant management

Contract administration

Monitoring

Technical assistance

Public relations

Data entry

IDIS data entry

Education

Associate's degree in business administration

Bachelor's degree in business administration/management

Tools

IDIS system

Grants Management System

Job description

An Official website of the Commonwealth of Massachusetts

Job Description - CDBG Program Representative (260005SA)

Job Description

CDBG Program Representative - (260005SA)

Description

The Executive Office of Housing and Livable Communities (EOHLC) is seeking a Grants Management Specialist III/CDBG Program Representative in the Division of Livable Communities!

AGENCY MISSION

The Executive Office of Housing and Livable Communities (EOHLC) is responsible for building more homes and lowering housing costs across the Commonwealth through partnerships with municipalities, housing authorities, and community stakeholders.

OVERVIEW

Serves as Community Development Block Grant (CDBG) program representative to assigned communities. Provides general support and technical assistance to communities. Serves as a liaison to state government for assistance a community might require.

Assists program manager with special projects and additional duties including, but not limited to: coordinated program training and informational materials regarding CDBG program activities and accomplishments. Data entry into the Federal Reporting System known as the Integrated Disbursement and Information System (IDIS). Assists manager with administrative tasks in the Grants Management System. Under direction provides support to the Community Investment Tax Credit Program (CITC), Community Development Corporation Certification process and other CDU programs, as assigned.

Excellent communication skills, ability to conduct independent research, build relationships with external partners and convey compliance requirements to grantees are essential to this role. Additionally, candidates must have demonstrated fluency with technology and a proven ability to leverage modern tools and systems to improve efficiency, streamline grant management processes, and support continuous modernization initiatives.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

1. CONTRACT MANAGEMENT AND ADMINISTRATION
   • Manages grant contracts between HLC and cities and towns.
   • Responsible for the timely and accurate processing of grant-related documents; review and analysis of quarterly and other related reports from grantees; maintenance of accurate and up-to-date grantee‑related information in computerized and paper filing systems.
2. MONITORING
   • Conducts on‑site field monitoring in accordance with monitoring plan and desk reviews of grantees to evaluate performance relative to grant agreements and all federal and state program policies, procedures and regulations; provides assistance and support to municipalities in resolving contract issues.
3. TECHNICAL ASSISTANCE
   • Maintains current and accurate knowledge of federal and state program policies, procedures and regulations and uses it to provide training, technical assistance and support to municipal grantees in the areas of application preparation, funding eligibility and program implementation, and in complying with state and federal program requirements.
   • Serves as a technical assistance and training resource to communities and HLC staff including acquiring and providing a high level of expertise in a specialized area (e.g., economic development in small towns, lead‑based paint, federal labor standards) and sharing that expertise with staff and communities.
   • Keeps abreast of other activities in assigned communities and provides coordinated assistance to all communities.
4. COMMUNITY AND PUBLIC RELATIONS
   • Responds to requests for information and assistance from grantees and non‑grantee municipalities regarding Division of Livable Communities programs and other programs and resources both within HLC and outside the agency in a timely and responsive manner.
5. APPLICATION REVIEW
   • Reviews and evaluates grant applications utilizing a detailed process designed to ensure the selection of projects meeting strict federal and state program requirements.
6. PROGRAM AND PROGRAM MATERIALS DEVELOPMENT
   • Assists in designing, developing and revising funding applications to reflect periodic changes in program design and on‑going improvements to the application format; assists in evaluating and improving the grant application evaluation process to incorporate program revisions and refinements.
   • Assists in developing or revising of other program documents as necessary.
7. PROGRAM AND POLICY DESIGN
   • Establish procedures and policies in grants management, coordinate assigned unit activities, and recommend changes in grant administration based on grantee performance/compliance.
   • As needed, works with other division members to develop and recommend coordinated responses to communities' needs and assists in developing/revising programs to address those needs through policy and program design.
8. ADMINISTRATION
   • Participates constructively in Division‑related administrative activities in order to gain and share information within the Division, and ultimately with communities as appropriate.
   • Maintains web‑based program files, records and database.
   • Performs quality control and data entry tasks in Integrated Disbursement & Information System (IDIS) with direction of the manager.
   • Assists with administrative tasks in the Grants Management System as needed.

PREFERRED QUALIFICATIONS

1. Occasional travel is a requirement of this position. Some evening work may be necessary. Those employees who elect to use a motor vehicle for travel must have a current and valid Massachusetts Class D Motor Vehicle Operator's license or the equivalent from another state.
2. Ability to communicate effectively in oral and written expression.
3. Ability to meet deadlines with narrow time constraints.
4. Ability to work independently and as part of a work unit.
5. Willingness to accept supervision and direction while exercising significant discretion and self‑direction in daily responsibilities.
6. Ability to understand, explain and apply community/economic development practices given existing conditions, and administrative practices for effective and efficient operations.
7. Knowledge of municipal government operations required.
8. Familiarity with automated database applications and/or management information systems required.
9. Ability to identify municipal planning and management issues and concerns in grantee communities and to work with appropriate Division staff in addressing their resolution.
10. Experience in program development, provision of technical assistance to municipalities and/or state/local relations preferred.
11. Knowledge of document remediation to meet digital ADA accessibility requirements is preferred.

COMMENTS

This position would be expected to follow a hybrid model of reporting to work that combines in‑office workdays and work from home days, as needed.

Salary placement is determined by years of experience and education directly related to the position and the Human Resources Division’s Recruiting Guidelines. In the case of a promotional opportunity, the salary provisions of the applicable collective bargaining agreement will apply to placement within the appropriate salary range.

Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

Minimum Entrance Requirements

Applicants must have at least (A); four years of full-time, or equivalent part-time, professional, supervisory, managerial or administrative experience in public administration, business administration or business management, and (B) of which at least two years must have been in grants management, contract administration or contract management work, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions

• I. An Associate's degree with a major in business administration, public administration, or business management may be substituted for a maximum of one year of the required experience.*
• II. A Bachelor's or higher degree with a major in business administration, or business management, may be substituted for a maximum of two years of the required experience.*

*Education towards such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Note: No substitutions will be permitted for the required (B) experience.

Special Requirements: None.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

If you have Diversity, Affirmitive Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Jessica Molina - 8572480160

Bargaining Unit : 06‑NAGE - Professional Admin.

Confidential : No

Potentially Eligible for a Hybrid Work Schedule : Yes

Official Title

Grants Management Spec III

Primary Location

Job

Accounting and Finance

Agency

Exec Office of Housing and Livable Communities

Schedule

Full-time

Shift

Day

Job Posting

Aug 31, 2026, 1:26:04 PM

Number of Openings

1

Salary

73,615.88 - 106,401.62 Yearly