CBHL Program Assistant

Beacon Mental Health; Kansas City (MO); On-site; USD 42,000 - 54,000; Full time

Job summary

Beacon Mental Health in Kansas City area is seeking an Administrative Assistant to support the CBHL Team and TRI-CIT Council. You will handle data entry, coordinate clerical needs for committees, attend meetings, and prepare materials such as flyers and minutes.

The role requires strong Microsoft Office skills, attention to confidentiality, and the ability to manage multiple tasks, travel arrangements, and document handling with professionalism within a community behavioral health setting.

Qualifications

• High School diploma or equivalent required.
• Associate’s or technical degree strongly preferred.
• CPR/First Aid Training Required.
• Reliable transportation; Driver’s license and auto insurance.

Responsibilities

• Provides administrative support to CBHL Team and all Committees of TRI-CIT, as needed.
• Coordinate registration for training and travel arrangements for CBHL Team and TRI-CIT members.
• Attends and takes minutes for all TRI-CIT and CBHL Team meetings, as assigned.
• Creates flyers for CBHL Team and TRI-CIT events.
• Maintains correspondence with TRI-CIT email distribution list.
• Notarization related duties as requested.
• Assists CBHL Manager in ordering or purchasing supplies for events and CIT training.
• Coordinates lunch and snacks for council meetings and scheduled trainings.
• Assist in documenting expenses for CBHL team and Tri-Cit.
• Assists in data entry into Care Manager system and ensures ongoing accuracy.
• Copies and collates documents for meetings and trainings.
• Open episodes in the electronic record for the CBHL Team.
• Assists TRI-CIT committees with fundraising and marketing events.
• Coordinate resources for CBHL Team.
• Assist with transportation of clients to appointments, when appropriate.
• Demonstrates professional conduct and courtesy to peers, consumers and the community as a representative of Beacon and TRI-CIT.
• Assists other administrative support in the agency as directed by CBHL Manager.
• Participates in state Community Behavioral Health Liaison meetings and trainings.

Skills

MS Office Proficiency

Interpersonal skills

Multitasking & Organization

Confidentiality & Ethics

Education

High School diploma or equivalent

Associate’s or technical degree

Job description

Position Summary

Provides Administrative support to CBHL Team and TRI-CIT Council. This includes CBHL data entry and coordination of clerical needs for TRI-CIT Committees.

Essential Duties And Responsibilities

• Provides administrative support to CBHL Team and all Committees of TRI-CIT, as needed.
• Coordinate registration for training and travel arrangements for CBHL Team and TRI-CIT members.
• Attends and takes minutes for all TRI-CIT and CBHL Team meetings, as assigned.
• Creates flyers for CBHL Team and TRI-CIT events.
• Maintains correspondence with TRI-CIT email distribution list.
• Obtain notary certification.
• Assists CBHL Manager in ordering or purchasing supplies needed for events and CIT training.
• Coordinates lunch and snacks for council meetings and scheduled trainings.
• Assist in documenting expenses for CBHL team and Tri-Cit.
• Assists the CBHL Team with data entry and tracking of information.
• Assists in data entry into Care Manager system and ensures ongoing accuracy.
• Copies and collates documents for meetings and trainings.
• Open episodes in the electronic record for the CBHL Team.
• Assists TRI-CIT commitees with fundraising and marketing events.
• Coordinate resources for CBHL Team.
• Assist with transportation of clients to appointments, when appropriate.
• Demonstrates professional conduct and courtesy to peers, consumers and the community as a representative of Beacon and TRI-CIT.
• Assists other administrative support in the agency as directed by CBHL Manager.
• Participates in state Community Behavioral Health Liaison meetings and trainings.
• Other duties and/or responsibilities may be assigned by supervisor.

Education/Certifications

Minimum Qualifications (Knowledge, Skills, and Abilities)

• High School diploma or equivalent required
• Associate’s or technical degree strongly preferred
• CPR/First Aid Training Required
• Reliable transportation
• Driver’s license and minimum state-mandated auto insurance

Experience Required

• 1-3 Years of Position-Related Experience Minimum
• 3-5 Years of Position-Related Experience Preferred

Knowledge Required

• Advanced knowledge of Microsoft Office Suite (Work, excel, outlook, powerpoint and publisher)
• Knowledge of criminal justice system and prior use of an electronic medical record a plus.

Skills Required

• Excellent phone and interpersonal skills.
• Ability to communicate effectively with a variety of individuals and handle confidential information appropriately.
• Ability to multitask.
• Strong organizational skills required.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee is regularly required to use their own vehicle to drive to various locations throughout the catchment area. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.