CBHL Program Assistant

Tri-County Mental Health, DBA Beacon Mental Health; Kansas City (MO); On-site; USD 38,000 - 50,000; Full time

Job summary

Beacon Mental Health is seeking an Administrative Support role to assist the CBHL Team and TRI-CIT Council. The position involves data entry, coordinating training logistics, and taking minutes at meetings.

You will also help with event materials and communications, maintaining schedules and records, and supporting fundraising and outreach activities. The role requires strong Microsoft Office skills, excellent communication, and reliable transportation to cover multiple sites within the

Qualifications

• High School diploma or equivalent required.
• Associate’s or technical degree strongly preferred.
• CPR/First Aid Training required.
• Reliable transportation and a valid driver’s license with auto insurance.

Responsibilities

• Provides administrative support to CBHL Team and TRI-CIT Committees.
• Coordinates registration for training and travel for team members.
• Attends meetings and takes minutes for TRI-CIT and CBHL Team.
• Creates flyers for events and maintains email distribution lists.
• Assist with data entry into Care Manager system and documentation of expenses.
• Coordinate resources and transportation for clients when needed.
• Demonstrates professional conduct as a Beacon and TRI-CIT representative.

Skills

Office Suite

Communication

Multitasking

Organizational skills

Confidential information handling

Education

High School Diploma or equivalent

Associate's or technical degree

Tools

MS Office Suite

Job description

Position Summary

Provides Administrative support to CBHL Team and TRI-CIT Council. This includes CBHL data entry and coordination of clerical needs for TRI-CIT Committees.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Provides administrative support to CBHL Team and all Committees of TRI-CIT, as needed.
• Coordinate registration for training and travel arrangements for CBHL Team and TRI-CIT members.
• Attends and takes minutes for all TRI-CIT and CBHL Team meetings, as assigned.
• Creates flyers for CBHL Team and TRI-CIT events.
• Maintains correspondence with TRI-CIT email distribution list.
• Obtain notary certification.
• Assists CBHL Manager in ordering or purchasing supplies needed for events and CIT training.
• Coordinates lunch and snacks for council meetings and scheduled trainings.
• Assist in documenting expenses for CBHL team and Tri-Cit.
• Assists the CBHL Team with data entry and tracking of information.
• Assists in data entry into Care Manager system and ensures ongoing accuracy.
• Copies and collates documents for meetings and trainings.
• Open episodes in the electronic record for the CBHL Team.
• Assists TRI-CIT commitees with fundraising and marketing events.
• Coordinate resources for CBHL Team.
• Assist with transportation of clients to appointments, when appropriate.
• Demonstrates professional conduct and courtesy to peers, consumers and the community as a representative of Beacon and TRI-CIT.
• Assists other administrative support in the agency as directed by CBHL Manager.
• Participates in state Community Behavioral Health Liaison meetings and trainings.
• Other duties and/or responsibilities may be assigned by supervisor.

Minimum Qualifications (Knowledge, Skills, and Abilities)

Education/Certifications:

• High School diploma or equivalent required
• Associate’s or technical degree strongly preferred
• CPR/First Aid Training Required
• Reliable transportation
• Driver’s license and minimum state-mandated auto insurance

Experience Required:

• 1-3 Years of Position-Related Experience Minimum
• 3-5 Years of Position-Related Experience Preferred

Knowledge Required:

• Advanced knowledge of Microsoft Office Suite (Work, excel, outlook, powerpoint and publisher)
• Knowledge of criminal justice system and prior use of an electronic medical record a plus.

Skills Required:

• Excellent phone and interpersonal skills.
• Ability to communicate effectively with a variety of individuals and handle confidential information appropriately.
• Ability to multitask.
• Strong organizational skills required.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee is regularly required to use their own vehicle to drive to various locations throughout the catchment area. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.