Catering Invoices

Flexjet LLC; Cleveland (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Flexjet LLC is seeking a GCM Catering Invoices Specialist to review, validate, and approve catering invoices, ensuring charges align with contracts and budgets. You will help control costs by identifying errors, securing vendor credits, and tracking spending trends.

You will report to the Director of Global Cost Management and collaborate with international Flexjet catering teams to resolve invoice issues and support cost management initiatives.

Qualifications

• Experience with invoice reconciliation and accounts payable.
• Strong attention to detail and accuracy.
• Ability to review invoices against contracts, budgets, or agreed pricing.
• Professional email communication and business etiquette.
• Experience using proprietary software or business systems.

Responsibilities

• Review catering invoices for accuracy and contract compliance.
• Approve invoices within established limits and procedures.
• Evaluate catering costs to ensure they are reasonable.
• Identify billing errors, duplicate charges, and other discrepancies.
• Work with vendors to question costs and secure credits when needed.
• Maintain records of invoice reviews, approvals, disputes, and credits.
• Monitor spending and identify cost trends or recurring issues.
• Communicate concerns and cost trends to the Director of Global Cost Management.
• Collaborate with international Flexjet catering teams to resolve issues.
• Support improvements to invoice processing and cost management.

Skills

Invoice reconciliation

Accounts payable

Attention to detail

Time management

Vendor communication

Billing accuracy

Communication skills

Organizational skills

Professional email etiquette

Problem solving

Tools

Proprietary software

Business systems

Accounting software

Job description

Position Summary

The GCM Catering Invoices Specialist is responsible for reviewing, validating, and approving catering invoices to ensure charges are accurate, reasonable, and within contractual guidelines. This role helps control costs by identifying billing errors, questioning unnecessary expenses, securing vendor credits when needed, and tracking spending trends. The position reports to the Director of Global Cost Management and works with international Flexjet catering management teams as needed to resolve invoice issues and support global catering operations.

Key Responsibilities

• Review catering invoices for accuracy and compliance with contract terms and company guidelines.
• Approve invoices within established limits and procedures.
• Evaluate catering costs to ensure they are reasonable and support good business practices.
• Identify billing errors, duplicate charges, and other invoice discrepancies.
• Work directly with vendors to question or challenge costs when appropriate.
• Request, track, and reconcile credits for overcharges or billing corrections.
• Maintain accurate records of invoice reviews, approvals, disputes, and credits.
• Monitor catering spending and identify cost trends, unusual charges, or recurring issues.
• Communicate concerns and cost trends to the Director of Global Cost Management.
• Partner with international Flexjet catering management teams as needed to resolve billing issues and improve invoice accuracy.
• Support continuous improvement efforts related to invoice processing and cost management.

Qualifications

Required

• Experience with invoice reconciliation, accounts payable, bookkeeping, or basic accounting.
• Strong attention to detail and accuracy.
• Ability to review invoices and compare charges against contracts, budgets, or agreed pricing.
• Strong email communication skills and professional business etiquette.
• Experience using proprietary software or business systems.
• Good organizational and time management skills.
• Ability to communicate effectively with vendors and internal stakeholders.

Preferred

• Experience in catering, hospitality, travel, or event management.
• Knowledge of vendor management and contract compliance.
• Experience identifying spending trends and cost-saving opportunities.

Core Competencies

• Invoice Review and Approval
• Cost Control
• Vendor Communication
• Attention to Detail
• Financial Accuracy
• Problem Solving
• Organization and Time Management
• Trend Analysis