Catering & Events Operations Coordinator

Flying-Horse-Resort-; Colorado Springs (CO); On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability coverage

401(k) retirement plan

Job summary

Flying Horse Resort & Club in Colorado Springs seeks a Catering Administrative Assistant to provide administrative and operational support to the Director of Catering and Conferences and the event management team. You will handle inquiries by phone and email, manage Delphi records, update menus and pricing, and assist with daily catering operations and reporting.

Responsibilities include maintaining event materials, reconciling banquet checks, creating room diagrams, and keeping the BEO binder

Qualifications

• Strong customer service skills.
• Excellent verbal and written communication skills.
• Strong organizational and problem-solving abilities.
• Ability to interact with members, clients, guests, and staff with tact and professionalism.
• Ability to work effectively under deadlines in a fast-paced environment.

Responsibilities

• Provide administrative support to the Director of Catering and Conferences and managers.
• Maintain Delphi data and update menus, pricing, and packets.
• Reconcile banquet checks and coordinate with Accounting for invoicing.
• Create room diagrams and maintain BEO reports.
• Handle inquiries by phone and email and route leads to catering managers.
• Prepare and distribute BEOs, event materials, and signage.

Skills

Customer service

Verbal communication

Written communication

Organizational skills

Problem solving

Attention to detail

Time management

Job description

Flying Horse Resort & Club in Colorado Springs seeks a Catering Administrative Assistant to provide administrative and operational support to the Director of Catering and Conferences and the event management team. You will handle inquiries by phone and email, manage Delphi records, update menus and pricing, and assist with daily catering operations and reporting.

Responsibilities include maintaining event materials, reconciling banquet checks, creating room diagrams, and keeping the BEO binder