Catering & Events Coordinator

Rice; Houston (TX); On-site; USD 57,000 - 68,000; Full time

Job summary

The Catering Coordinator plays a key operational and administrative role in supporting Rice Hospitality Catering, Cohen House, and Rice Business. This position ensures seamless planning, communication, and execution of in-house catered events by serving as a central liaison between Rice Business event planners, internal university partners, and the Rice Hospitality culinary and service teams.

The role upholds Rice University's standards of service excellence, hospitality, and operational

Qualifications

• Bachelor's degree or equivalent experience in hospitality, event management, or related field preferred
• 4+ years of experience in catering, hospitality operations, events, or administrative support
• Strong organizational and communication skills with a professional demeanor
• Familiarity with catering software, CRM systems, or event-management tools preferred

Responsibilities

• Serve as the primary administrative contact for Rice Business planners requesting catered services
• Assist clients in understanding catering options, pricing, setup requirements, and service timelines
• Coordinate event details, including menu selections, room layouts, rentals, and service levels
• Maintain proactive communication with clients throughout the event life cycle to ensure satisfaction
• Create and distribute Banquet Event Orders (BEOs) for Rice Business and Rice Hospitality Catering events
• Ensure seamless day-of-event setup by coordinating with banquet captains and delivery teams
• Assist in scheduling staff for catered functions, including student employees and temporary labor
• Monitor event timelines to ensure service standards and food presentation align with expectations
• Maintain accurate event records and post-event billing summaries

Skills

Strong organizational skills

Excellent written and verbal comms

Ability to manage multiple events

Education

Bachelor's degree or equivalent in hospitality or related field

Tools

Catering software

CRM systems

Event management tools

Job description

The Catering Coordinator plays a key operational and administrative role in supporting Rice Hospitality Catering, Cohen House, and Rice Business. This position ensures seamless planning, communication, and execution of in-house catered events by serving as a central liaison between Rice Business event planners, internal university partners, and the Rice Hospitality culinary and service teams.

The role upholds Rice University's standards of service excellence, hospitality, and operational