Catering Coordinator IV

001 University of Rochester; City of Rochester (NY); On-site; USD 42,000 - 59,000; Full time

Job summary

The University of Rochester is seeking a Catering/Events supervisor within the Food & Nutrition Services department to manage catering operations, events planning, and client relationships at the 601 Elmwood Ave location in Rochester, NY.

This role oversees inventory, budgeting, vendor coordination, and weekly staff meetings to ensure flawless service.

Qualifications

• High school diploma is required.
• Associate degree in hospitality or business management is preferred.
• 5 years of catering/retail management experience required or equivalent combination of education and experience.
• Organized, flexible, strong communication skills, excellent customer service skills, and the ability to manage a large foodservice operation all required.
• Serv-Safe Certified required.

Responsibilities

• Assists customers with menu planning, ordering, and execution of catering events. Attends and monitors large events and ensures proper staffing.
• Works with management to ensure staffing for all catering events and follows up with customers for feedback.
• Leads and coordinates ordering, inventory, budgeting, and vendor relations for catering operations.
• Prepares reports and analyzes catering, food link, bulk orders, and manages budgets.
• Develops and grows catering business by expanding menu and services.

Skills

Customer service

Communication

Organization

Serv-Safe Certified

Education

High school diploma

Associate degree in hospitality or business management

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 500070 Food & Nutrition Svcs-Staff Work Shift: UR - Day (United States of America) Range: UR URG 105 H

Compensation Range: $20.34 - $28.51 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities: Resolves customer service complaints, inventory or cooking problems. Collaborates with the chef and cooks to create menus, order the supplies, and ensure timeliness. Builds and maintains positive relationships with clients, vendors, and serving staff. Oversees all catering operations, including inventory, budget, equipment, and special events. Oversees all catering operations, including inventory, ordering, budget, equipment, and planning and execution of special events. Builds and maintains positive relationships with clients, vendors, and serving staff. Resolves customer issues as they arise. Works directly with Food Service Director to increase sales and improve services.

JOB DUTIES AND RESPONSIBILITIES:

• Assists customers with menu planning, ordering, and execution of catering events. Attends and monitors large events. Works with management team to ensure proper staffing for all catering events. Follows up with customers to obtain feedback for continual improvement. Works to grow catering business by expanding menu and service and working with areas to gain business.
• Prepares daily, weekly catering task reports for management team based on ordered catering events. Works with vendors and purchasing manager to ensure food and supplies are ordered in appropriate quantities to meet established needs.
• Manages food link and bulk ordering system by setting up new food link and bulk ordering customers with ordering platform. Regularly manages orders and works with storeroom team to get orders out on time. Ensures that courier is ordered as needed. Reconciles all bulk and food link invoices monthly.
• Inventories and orders catering supplies maintains the established budget of catering department including staffing and supply expenses, as well as revenue.
• Leads weekly catering meeting with management to communicate events and needs. Completes monthly reports for catering, food link, bulk orders, and presents to retail manager with action plans.
• Other duties as assigned.

QUALIFICATIONS:

• High school required
• Associate degree in hospitality or business management preferred.
• 5 years of catering/retail management experience required or equivalent combination of education and experience.
• Organized, flexible, strong communication skills, excellent customer service skills, and the ability to manage a large foodservice operation all required.
• Serv-Safe Certified required.

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create – and Make the World Ever Better.

In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Located in western New York, Rochester is our namesake and our home. One of the worlds leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals.

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.