Catering Coordinator Food Service Department Full Time Rotating

Northwestern Memorial Healthcare; Chicago (IL); On-site; USD 32,000 - 57,000; Full time

Job summary

Northwestern Medicine seeks a Catering Coordinator for the Food Service Department. This full-time rotating shift role involves coordinating catering for meetings and events, ensuring accurate orders, and timely delivery.

The position supports operations, maintains the catering room, and upholds food safety standards with a focus on exceptional customer service. Responsibilities include event planning, staff leadership for specific events, vendor cost documentation, and ensuring high-quality

Qualifications

• High School Diploma
• 5-10 years of catering experience
• Proven success in customer service outcomes.

Responsibilities

• Coordinate catering for meetings or events and meet with staff across the hospital.
• Ensure accuracy of all orders and enter them into the system.
• Deliver catered items on time to various locations per event routing.
• Call or email customers to clarify and confirm orders.
• Maintain an organized catering room and ensure equipment is clean and safe.
• Provide excellent customer service to promote satisfaction at events.
• Comply with food safety, sanitation, and workplace safety standards.
• Oversee catering operations including budgeting, pricing, and staffing for events.
• Respond to customer feedback to improve catering services.
• Lead event catering staff and coordinate additional staff/equipment as needed.
• Perform other duties as assigned.

Skills

Catering experience

Customer service

Communication

Education

High School Diploma

Job description

Catering Coordinator Food Service Department Full Time Rotating

• Full-time
• Job Shift: Rotating
• Salary Range Minimum : $23.03
• Salary Range Maximum: $41.46
• Compensation: USD 23.03 - USD 41.46 - hourly

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?

• Hours:40hours per week
• Rotating Schedule:6:00 AM - 2:30 PM (Rotating Start/End Times)(Works Weekends and Works Holidays)

TheCatering Coordinator models the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards. Works independently with the ability to multi-task, involving others as needed to meet these expectations.

Maintains a professional demeanor communicating clearly to customers via email and/or phone and builds and maintains positive relationships with client groups and colleagues alike. This role serves as backup for the catering administrative assistant and ensures excellent service in all (as defined) catering operations daily.

This position may support additional projects and perform administrative tasks such as the completion of customer invoicing, documenting all vendor costs, including linen purveyors, floral or rented equipment, etc.

Responsibilities:

• Coordinates catering for meetings or events as needed and meets with all levels of staff throughout the hospital for events.
• Ensures accuracy of all orders and related details and ensures all orders are accurately entered into the system.
• Responsible for timely delivery of catered items (food, beverage, equipment, etc.) to various locations according to event routing sheet.
• Calls/emails customers (as needed) to clarify as necessary and to confirm orders prior to meeting.
• Responsible for a well-organized “catering room” and its contents, including but not limited to food & equipment. Meets all safety requirements in the catering room ensuring all equipment is clean, sanitized and in optimal condition.
• Promotes customer satisfaction at each event through providing excellent customer service
• Daily compliance and adherence to food safety, sanitation, and overall workplace safety standards.
• Responsible for the overall catering operation that includes quality and food presentation.
• Responds to customer feedback to meet customer needs and to enhance catering services.
• Leads catering operation and staff for specific events which may include booking, costing food and supply items, pricing, and coordinating additional staff and equipment rental as needed.
• Leads, trains, and potentially scheduled staff, (including temp staff and permanent department staff), for events, based on the needs of the event.
• Other duties as assigned.

Required

• High School Diploma
• 5-10 years of catering experience
• Proven success in customer service outcomes.

Preferred

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Competencies/Performance Expectations:

• Please refer to NMHC Performance (Standard/Leadership) Competencies.

All your information will be kept confidential according to EEO guidelines.

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events.

Please refer to the Benefits Eligibility by Employment Classification to determine benefits eligibility for job postings.

If sign-on bonus is included in a job posting eligibility is as followed:Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign-on bonus. Exception: New graduate internal employees seeking their first licensed clinical position as a Registered Nurse at NM may be eligible.