Catering | Catering Coordinator

Fontainebleau Miami Beach; Miami Beach (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

Fontainebleau Miami Beach is seeking a Catering Coordinator to provide wide-ranging administrative support for catering corporate and social events. The role involves answering phones, handling inquiries, preparing banquets orders, and helping coordinate deadlines and site itineraries.

You will work with Banquets and other departments to execute events, manage filing systems, and maintain calendars, with a strong emphasis on exceptional customer service and attention to detail.

Qualifications

• Five years' experience as an administrative assistant or office administrator in a high-volume environment.
• Exceptional customer service and interpersonal skills with an acute sense of detail.
• Strong communication and ability to work with staff across departments.
• Knowledge of hospitality industry preferred.

Responsibilities

• Provide administrative support including answering phones and catering inquiries.
• Produce, update and distribute Catering Banquet Event Orders.
• Manage calendars, site itineraries, and lead on pre-planning vendor sites.
• Work with Banquets and operational departments on events, day-of and planning.
• Ownership, organize and maintain the departmental filing system.
• Perform other related duties as assigned.

Skills

Administrative experience

Customer service

Communication

Education

High School Diploma or Equivalent

College degree preferred

Tools

Hospitality software

Microsoft Office

Job description

"IF YOU CREATE THE STAGE SETTING AND IT IS GRAND, EVERYONE WHO ENTERS WILL PLAY THEIR PART."

Morris Lapidus

A spectacular blend of Golden Era glamour and modern luxury, Fontainebleau today reinvents the original vision of legendary architect Morris Lapidus - a stage where everyone plays their unique part. At Fontainebleau, striking design, contemporary art, music, fashion and technology merge into a vibrant new kind of guest experience. Guests are invited to enter a world where they are free to play, shop, dine, spa, meet or simply relax - however they define a perfect day.

Situated on oceanfront Collins Avenue in the heart of Millionaire's Row, Fontainebleau Miami Beach is one of the most historically and architecturally significant hotels on Miami Beach. Opened in 1954 and designed by Morris Lapidus, it was the most luxurious hotel on Miami Beach, and is thought to be the most significant building of Lapidus' career.

The Catering Coordinator performs a wide variety of administrative and secretarial tasks, as well as servicing Catering corporate and social events.

Examples of Duties, includes but is not limited to the following

• Administrative support including answering phones, taking catering inquiries, assisting Catering Office.
• Produce, update and distribute Catering Banquet Event Orders
• Manage Calendars, Site Itinerary, and Lead on Pre-Planning Vendor Sites
• Work with Banquets and Operational Departments executing events, on day of, and leading up to events
• Ownership, Organize and maintain the departmental filing system
• Perform other related duties as assigned
• Five (5) years’ experience as an administrative assistant or office administrator with increasing responsibilities in a high-volume environment. Hotel knowledge preferred.
• Exceptional customer service skills, superior interpersonal skills with an acute sense of detail.
• Ability to communicate effectively and establish and maintain effective working relationships with staff.
• High school education or equivalent. College degree preferred.
• Flexible schedule, weekends and holidays
• Experience with Hospitality Software, and Microsoft Office Programs