Catering Admin - Raymond James Stadium

Legends Global; Tampa (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Legends Global, in partnership with ASM Global, is seeking a Catering Administrator in Tampa to support day-to-day operations for game days, concerts, and events. You will coordinate BEOs, inventory, onboarding, and communications between catering managers and operations, ensuring accurate documentation and smooth event execution.

Join a dynamic team delivering exceptional guest experiences and ensuring high standards across all catering activities at the venue.

Qualifications

• Administrative experience in hospitality, catering, or events.
• Strong organizational and time-management skills.
• Proficient in MS Office; experience with event software is a plus.

Responsibilities

• Provide administrative support for day-to-day Catering Department operations.
• Prepare, update, and distribute BEOs and event packets.
• Coordinate and place supply orders for catering events.
• Maintain accurate digital inventory records and post-event reconciliation.
• Assist with end-of-month inventory counts and documentation.
• Process purchase requests, invoices, and department paperwork.
• Maintain catering event calendars and files.
• Assist with event diagrams, staffing documents, and operational packets.
• Coordinate onboarding paperwork and uniforms for new staff.
• Communicate updates to internal departments.
• Assist with warehouse deliveries and inventory records.
• Maintain cleanliness of office and storage areas.
• Support managers on game days and events.

Skills

Administrative experience

Hospitality experience

Event management

Organizational skills

Multitasking

Customer service

Communication

Team player

Flexibility

Attention to detail

Time management

Tools

Microsoft Office Suite

Catering/event management software

Job description

Legends & ASM Global

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.

Legends & ASM Global

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.

Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.

ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

Global Hospitality

We believe that exceptional venue experiences should extend beyond game day and show time. From five-star feasts and craft cocktails to local eats and sizzling chef-inspired creations, we are renowned for our exceptional dining experiences. Our fresh, creative cuisine is just the beginning. We strive to delight guests at every turn: candy walls, in-house bakeshops, and a warm welcome at every turn.

Raymond James Stadium

Legends is the official hospitality partner of Raymond James Stadium, home to the Tampa Bay Buccaneers and premier venue for several large stadium events. The partnership includes overseeing the Raymond James Stadium food and beverage program development and management for concessions, suites and premium areas for all game days, concerts, special events and any food and beverage related activations for the iconic Pirate Ship. Join us in elevating the fan experience through unparalleled guest service and pride to make Raymond James Stadium one of the best stadiums in the NFL.

The Role

The Catering Administrator is responsible for providing administrative and organizational support to the Catering Department to ensure successful execution of game days, concerts, and special events. This position serves as a central point of communication between catering managers, operations teams, and other departments while maintaining accurate event documentation, inventory records, scheduling support, and onboarding coordination. The Catering Administrator reports directly to the Catering Managers.

Responsibilities

• Provide administrative support for the day-to-day operations of the Catering Department.
• Prepare, update, and distribute Banquet Event Orders (BEOs) and event packets for all catering events.
• Coordinate and place boxed lunch, linen, and other departmental supply orders.
• Maintain accurate digital inventory records, including post-event inventory entry and reconciliation.
• Assist with end-of-month inventory counts, reporting, and documentation.
• Process purchase requests, invoices, and department paperwork while maintaining organized records.
• Maintain catering event calendars, schedules, and departmental files.
• Assist Catering Managers with event preparation, including event diagrams, staffing documents, and operational packets.
• Coordinate onboarding paperwork for new catering employees, issue uniforms, and schedule orientation and training.
• Communicate event updates, schedule changes, and operational information to internal departments.
• Assist with receiving and verifying warehouse deliveries and maintaining inventory records.
• Maintain organization and cleanliness of the catering office and administrative storage areas.
• Support catering managers during game days and special events by responding to operational and administrative needs.
• Assist with special projects and other duties as assigned based on business needs.

Requirements

• Previous administrative experience in hospitality, catering, food and beverage, sports, or event management preferred.
• Experience working in a fast-paced hospitality or event environment is preferred.
• Strong organizational, time management, and multitasking skills with exceptional attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with catering or event management software is a plus.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Strong customer service mindset with a positive, team-first attitude.
• Ability to work collaboratively with multiple departments and support operational teams.
• Must be available to work flexible hours, including evenings, weekends, holidays, and all Tampa Bay Buccaneers home games and major stadium events.
• Ability to lift up to 25 pounds and perform occasional standing, walking, bending, and reaching as needed.
• Follow and promote all company safety policies and procedures, including completion of required safety training.

Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.