Catering Admin & Operations Coordinator

Brickell Arch, a Luxury Collection Hotel; Miami (FL); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan with matching

Hotel employee discounts

Job summary

HEI Hotels & Resorts is seeking an organized Administrative Assistant to support the Catering Department at Brickell Arch, a Luxury Collection Hotel in Miami. You will handle incoming calls, prepare proposals, contracts, and memos, and keep critical files up to date in a fast-paced hospitality environment.

Ideal candidates bring hotel or hospitality office experience, strong communication skills, and the ability to manage multiple tasks with accuracy.

Qualifications

• Hotel experience preferred.
• Ability to deal with internal and external customers.
• Basic mathematics and calculator skills.
• Effective verbal and written communication skills.

Responsibilities

• Assist the Director of Catering in administrative functions.
• Promptly answer telephone calls following brand standards.
• Type correspondence, proposals and contracts as directed.
• Distribute memos, contracts, resumes, and room requests to departments.
• Maintain filing system and current files for contracts and correspondence.
• Log account information and support payroll/office needs per standards.

Skills

Verbal communication

Written communication

Customer service

Clerical skills

Tools

Typewriter

Computer skills

Job description

HEI Hotels & Resorts is seeking an organized Administrative Assistant to support the Catering Department at Brickell Arch, a Luxury Collection Hotel in Miami. You will handle incoming calls, prepare proposals, contracts, and memos, and keep critical files up to date in a fast-paced hospitality environment.

Ideal candidates bring hotel or hospitality office experience, strong communication skills, and the ability to manage multiple tasks with accuracy.