Contract Specialist

Intelliswift - An LTTS Company; San Diego (CA); On-site; USD 95,000 - 130,000; Full time

Job summary

Intelliswift - An LTTS Company seeks a contracts professional to manage end-to-end contracting, requisitions, and vendor onboarding in a fast‑paced environment in San Diego, CA. You will route NDAs, SOWs, and Change Orders, coordinate with Procurement, Legal, and Finance, and ensure timely execution of agreements.

You will leverage SAP/Ariba and Coupa tools, track approvals, maintain data quality, and build strong internal relationships while navigating complex processes with attention to detail

Qualifications

• Prior experience in contract management required.
• Strong acumen for SAP/Ariba and Coupa/Spend Source platforms.
• Comfortable navigating complex processes and systems.
• Ability to work independently and drive issues to resolution.
• Detail-oriented with proofreading and editing skills.
• Strong written and verbal communication skills.
• Proficient in document preparation (Word, PowerPoint, Excel).
• Ability to manage multiple priorities under tight timelines.

Responsibilities

• End-to-end contract management from draft through final signatures.
• Monitor large volumes of requisitions from submission to approval and PO creation.
• Create and submit contract and requisition requests using SAP/Ariba and Coupa.
• Research vendors to determine activity status and onboard new suppliers.
• Draft and route contracts such as NDAs, SOWs, and Change Orders for review.
• Coordinate with Client, internal partners, and vendors to enable contract execution.
• Maintain relationships with internal stakeholders and respond to contracting needs.
• Oversee cross-functional workflows across Procurement, Finance and Legal.
• Serve as operations contact for SIPE processes and governance.
• Lead Market Research and Social Listening compliance and data quality.

Skills

Contract management

SAP/Ariba

Coupa/Spend Source

Vendor management

Analytical skills

Detail-oriented

Communication

Documentation

Tools

Word

Excel

PowerPoint

Job description

• End-to-end contract management, including receiving and submitting, monitoring and tracking a large volume of contracts from draft through final signatures
• Monitoring and tracking a large volume of requisition requests from submission to financial approval and PO creation
• Creating and submitting contract and financial requisition requests using SAP/Ariba (contracting & procurement platform) and Coupa/Spend Source (spend management tool)
• Researching vendors in systems to determine if vendors are active, prior to contracting new relationships; handle new supplier submissions or updating existing suppliers as necessary
• Drafting and routing multiple contract types for review/negotiation: Non-Disclosure Agreements, Scopes of Work, and Change Orders
• Acting as a liaison between Client, internal business partners, and outside vendors to facilitate contract execution
• Building and maintaining relationships with internal business partners
• Engaging with other functional areas within Client to assess and respond to contracting and requisition needs, obligations, and revisions
• Monitoring and coordinating complex workflows between the business, Procurement, Finance and Legal Departments to ensure tasks move forward in a timely manner
• Serve as the operational point of contact for SIPE processes, ensuring consistency, governance, and timely execution across contracting, procurement, market research, and vendor management activities.
• Lead Market Research (MRP) and Social Listening (SL) operational compliance and data quality processes, ensuring adherence to internal policies, governance requirements, documentation standards, and audit readiness.
• Partner with cross-functional stakeholders (e.g., Procurement, Legal, Compliance, Finance, etc) to strengthen operational processes, identify opportunities for continuous improvement, and enhance organizational agility in responding to evolving business needs.
• Support continuous improvement initiatives by identifying process efficiencies, standardizing workflows, and helping optimize operational execution across SIPE activities.

Qualifications

• Prior experience in contract management required
• Strong acumen for SAP/Ariba and Coupa/Spend Source platforms
• Comfortable with ambiguity and navigating complex processes and systems
• Ability to work independently and proactively solve problems, and drive issues to resolution
• Detail-oriented: strong proofreading and editing skills, and the ability to consistently deliver accurate, high-quality work
• Strong computer skills in database management and document preparation (Word, PowerPoint, Excel)
• Ability to manage multiple priorities and aggressive timelines while maintaining accuracy in a fast-paced, highly regulated environment
• Strong technology aptitude with the ability to quickly learn and leverage new systems, digital tools, and AI-enabled solutions to improve operational efficiency
• Strong written and verbal communication skills

Equal Employment Opportunity Statement

Intelliswift celebrates a diverse and inclusive workforce. We offer equal employment opportunities to all applicants and employees. All qualified applicants will be considered regardless of race, color, sex, gender identity, gender expressions, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other protected basis under the law.

Americans with Disabilities Act (ADA)

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact Intelliswift Human Resources Department

Other Employment Statements

Intelliswift participates in the E-Verify program.

Learn More

For information on Intelliswift Software, Inc., visit our website at www.intelliswift.com.