Catalog Data Coordinator

Killphonic Rights LLC.; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Killphonic Rights is seeking a detail-oriented Catalog Data Coordinator to join the administration team in Los Angeles. You will manage catalog metadata, perform data migrations, and ensure accuracy across a growing global music catalog.

The role emphasizes organizing large datasets, quality checks, and collaboration with the administration team to support song registrations, royalties administration, and record-keeping.

Qualifications

• Minimum 1 year of experience in the music industry.
• Experience handling large datasets and spreadsheet-driven workflows.
• Strong written communication and problem solving.

Responsibilities

• Prepare and organize client catalogs for migration into administration systems.
• Manage large datasets containing song, writer, publisher, ownership, and client data.
• Review and maintain music publishing metadata for accuracy.
• Identify missing or incorrect metadata and coordinate corrections.
• Quality-control checks before and after catalog migrations and imports.
• Process CWR ACK files and manage registration issues.
• Update catalog records with ACK responses and liaise with teams.
• Reconcile data across spreadsheets, client files, and society databases.
• Assist onboarding of new clients and catalogs.

Skills

Attention to detail

Organizational skills

Data management

Multitasking

Tools

Microsoft Excel

Google Sheets

Job description

Killphonic Rights, a global music publishing administrator, is seeking a Catalog Data Coordinator to join our administration team. This role will focus primarily on catalog data management, metadata maintenance, data migration, and supporting the organization and accuracy of a growing global music catalog.

The ideal candidate is highly organized, detail-oriented, and comfortable working with large datasets. This position will work closely with the administration team to prepare, migrate, maintain, and quality-check catalog data used for song registrations and royalty administration around the world.

Responsibilities

• Preparing and organizing client catalogs for migration and import into Killphonic's administration systems.
• Managing large datasets containing song, writer, publisher, recording, ownership, and client information.
• Reviewing, cleaning, formatting, and maintaining music publishing metadata.
• Identifying missing, inconsistent, duplicate, or incorrect metadata and coordinating necessary corrections.
• Performing quality-control checks before and after catalog migrations and data imports.
• Processing and maintaining CWR ACK files, including identifying registration errors, rejections, and discrepancies.
• Updating catalog records based on ACK responses and escalating registration issues requiring additional review.Reviewing catalog registrations across worldwide PROs, MROs, and CMOs to identify missing, incorrect, conflicting, or unsuccessful registrations.
• Researching registration discrepancies and working with the administration team to determine and implement necessary corrections.
• Maintaining accurate writer and publisher information, including IPI numbers, song codes, ownership shares, and recording details.
• Organizing client catalogs, documentation, agreements, and supporting materials.
• Assisting with the onboarding and organization of new clients and catalogs.
• Reconciling data between spreadsheets, client files, administration systems, and society databases.
• Supporting the administration team with catalog maintenance and other data-related projects as needed.

Requirements

• Minimum 1 year of experience in the music industry.
• Experience working with large datasets, spreadsheets, or database-driven systems.
• Strong proficiency with Microsoft Excel and Google Sheets.
• Exceptional attention to detail and organizational skills.
• Ability to identify inconsistencies and accurately reconcile information across multiple data sources.
• Ability to manage repetitive, detail-oriented work while maintaining a high level of accuracy.
• Strong written communication and problem-solving skills.
• Ability to manage multiple projects and priorities simultaneously.
• Ability to commute to and work from our Los Angeles office.

Preferred Qualifications

• Previous experience in music publishing, music rights, royalties, metadata, or catalog administration.
• Familiarity with music publishing metadata, including writers, publishers, ownership shares, IPI numbers, ISWCs, and ISRCs.
• Familiarity with CWR and ACK files.
• Familiarity with PROs, MROs, CMOs, and music-rights societies.
• Experience with Music Maestro or another music publishing administration platform.
• Experience with large-scale data migrations or catalog ingestion.
• A self-starter who can work independently while collaborating effectively with a small team.

Previous music publishing experience is preferred, but we are especially interested in candidates with strong data-management skills, attention to detail, and an ability to learn complex systems and processes.

The above is intended to provide a comprehensive, but not exhaustive, overview of the position. Responsibilities may evolve over time based on the needs of the company and administration team.

Company

Killphonic Rights is a global music publishing company offering creative, financial, and administration services to artists, labels, and music publishers. We pride ourselves on fair and equitable deals for independent and major artists alike.

Our creative services include sync pitching and A&R support. We take a technology-focused approach to music publishing, with a small team managing clients and catalogs of all sizes. Our team specializes in music rights, international collections, and the evolving technological landscape of the global music industry.

We support and believe that our most valuable assets are the artists and rights holders we represent.

Killphonic Rights is passionate about encouraging the best and most talented people to join its team, regardless of gender, ethnicity, age, disability, sexual orientation, religion, or other protected characteristics.