(Casual Hire) Community Outreach Coordinator

University-of-Hawaii-System; Honolulu (HI); On-site; USD 37,000 - 41,000; Part time

Job summary

University of Hawai'i System in Hawaii seeks a part-time Casual Hire Community Outreach Coordinator for CTAHR/NREM. The role supports planning and executing a Nature-Based Solutions Exposition, coordinating travel, budgeting, and vendor contracts.

The position emphasizes administrative duties, communication with partners, and adherence to UH policies. Appointment is temporary, with a period Oct 26, 2026 through Mar 31, 2027, up to 10 hours per week.

Qualifications

• Baccalaureate degree in Business, Communications, Liberal arts and 1 year of professional experience in event organization or admin support.
• Knowledge of event organization principles, practices and techniques.
• Understanding of applicable laws, rules, and systems related to event management and admin support.
• Ability to recognize problems, identify causes and resolve common issues in event management and admin processes.
• Ability to read and write reports and communicate effectively in various situations.

Responsibilities

• Co-plan and execute a Nature-Based Solutions Exposition with the PI and leadership team; manage on-site event operations including registration and AV.
• Oversee venue selection, catering, printing, and vendor contracts within budget and UH policies.
• Coordinate travel logistics, process fiscal transactions, and handle post-travel reconciliations.
• Lead guest speaker coordination and community engagement; maintain participant records and process honoraria.
• Draft post-event reports, track engagement, and perform other administrative duties as assigned.
• Other duties as assigned.

Skills

Event planning

Administrative support

Communication

Budget awareness

Word processing

Education

Baccalaureate degree in Business, Communications, Liberal arts

Tools

Word processing software

Job description

(Casual Hire) Community Outreach Coordinator (CTAHR/NREM) | University of Hawai'i page has loaded.

Part-Time Temporary

Opening Date

10/08/2026

10/21/2026 11:59 PM Hawaii

University of Hawai'i at Manoa - College of Tropical Agriculture and Human Resilience - NREM

Description

****Applicants seeking short-term or part-time work with the University of Hawai’i may apply for Casual Hire appointments, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits provided to regular Board of Regents or Civil Service employees. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.****

Title: (Casual Hire) Community Outreach Coordinator (CTAHR/NREM)

Position Number: Casual Hire

Hiring Unit: College of Tropical Agriculture and Human Resources (CTAHR), Natural Resources and Environmental Management (NREM)

Location: University of Hawaii, Manoa, Hawaii

Date Posted: October 8, 2026

Closing Date: October 21, 2026, 11:59 PM HST

Salary: $27.00 - $30.00 per hour

Full Time/Part Time: Part-time (up to 10 hours per week)

Temporary/Permanent: Temporary

Other Conditions: Appointment period from October 26, 2026 through March 31, 2027. This position is subject to availability of funding and renewal is contingent upon satisfactory performance, staffing requirements, and/or availability of funding. For best consideration, all application materials should be submitted by October 21, 2026, 11:59PM HST. Complete applications and required document attachments must be submitted before application review. Incomplete applications will not be reviewed by the hiring committee.

Duties and Responsibilities:

• Co-plan and execute a Nature-Based Solutions Exposition alongside the Principal Investigator (PI) and leadership team; direct on-site event operations, including registration, AV logistics, and post-event summaries.
• Oversee venue selection, catering, printing, and vendor contracts within budget constraints, ensuring full compliance with University of Hawai?i (UH) purchasing policies.
• Expedite end-to-end travel logistics, compiling travel requests, processing fiscal transactions, and completing post-travel reconciliations.
• Lead guest speaker coordination and community knowledge holder engagement; maintain master participant records and process honoraria distributions in compliance with institutional guidelines.
• Draft post-event reports, track participant engagement, and perform other key administrative duties as assigned.
• Other duties as assigned.

Minimum Qualifications:

• Possession of a baccalaureate degree in Business, Communications, Liberal arts and 1 year(s) of progressively responsible professional experience with responsibilities for event organization and/or administrative support; or any equivalent combination of education/training or professional work experience.
• Functional knowledge of principles, practices, and techniquesin event organization and/or administrative support demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated withevent organization and/or administrative support.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in event management and/or administrative support processes.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software.

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/