Cash Application Specialist

Polaris Pharmacy Services; Covina (CA); On-site; USD 26,174 - 28,929; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

401(k) plan

Company Paid Life insurance

Tuition reimbursement

Competitive pay with performance reviews

Job summary

Polaris Pharmacy Services is looking for a Cash Application Specialist in Covina, CA. This role involves working alongside the accounting department, ensuring timely and accurate posting of daily deposits. Applicants should have customer service skills, proficiency in MS Word and Excel, and the ability to work in a fast-paced environment.

The job offers competitive pay, benefits including medical and dental insurance, PTO, and opportunities for career growth. Experience in a pharmacy and familiarity with software like Sage is preferred.

Qualifications

• Able to read, write, speak, and understand the English language.
• Able to work in a fast‑paced environment.
• Basic computer knowledge skills required.
• Reliable and results-oriented.

Responsibilities

• Reconcile and research outstanding cash and payments.
• Balance bulk payments and transactions.
• Run credit card transactions process.
• Run reports for posting and reconciling.
• Follow all applicable government regulations.
• Answer telephone calls to take payments.

Skills

Customer Service

Microsoft Word

Microsoft Excel

Microsoft Outlook

Basic math and analytical skills

Problem solver

Adaptability

Education

High School diploma or equivalent

Tools

Sage

Job description

Job Overview

Job Details: Location: Polaris Pharmacy Services of Los Angeles - Covina, CA 91722. Position: Full Time. Salary: $19.00 - $21.00 Hourly. Category: Pharmaceutical.

Job Summary: The Cash Application Specialist is responsible for working in conjunction with the accounting department to ensure daily deposits are posted to the system in a timely, organized, and accurate manner. They will also be responsible for keeping up to date on daily deposits by not being more than two days behind on average for posting daily deposits.

Duties & Responsibilities

• Reconcile and research outstanding cash, 835, 3rd party posting, 3rd party aging, and private pay
• Balance bulk payments from all payor classes to patient accounts and 3rd parties
• Run credit card transactions process
• Run reports for posting and reconciling payments and credit card charges
• Reconcile zero balance EOB’s – when insurance companies recoup/pay in bulk and no payment is received
• Note patient accounts when needed
• Follow all applicable government regulations including HIPAA
• Comply with departmental policies regarding safety, attendance, and dress code
• Review end of month aging to ensure cash posting accuracy
• Answer telephone calls to take payments from customers
• Other duties as assigned by Department Manager

Qualifications & Competencies

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Skills & Abilities

• Able to read, write, speak, and understand the English language
• Able to work in a fast‑paced environment
• Basic computer knowledge skills required
• Basic math and analytical skills
• Proficient in Microsoft Word, Excel, and Outlook required
• Customer Service
• Results‑oriented
• Good organization/Attention to detail
• Able to work at a moderate speed
• Able to work during inclement weather
• Reliable
• Problem solver
• Able to work various shifts and days
• Adaptability to an ever‑changing environment

Education & Experience

• High School diploma or equivalent required
• Framework LTC & General computer knowledge & 10‑key Number Entry preferred
• Knowledge of Sage preferred
• Previous pharmacy experience preferred (one or more years of long‑term care experience preferred)

Physical Demands

• May sit or stand seven to ten hours per day
• The employee is occasionally required to sit; climb or balance; and stoop, kneel, bend, walk
• May be necessary to work extended hours as needed
• May lift and/or move up to 30 pounds
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this role

Holiday & PTO Policy

• Paid holidays are provided annually, with 6 days offered each year, along with 5 sick days.
• Employees earn up to 10 PTO days each year, with rollover options and milestone bonuses.
• Employees have the option to cash out up to 10 PTO hours each quarter for added financial flexibility.

Benefits

• Medical, Dental, and Vision insurance
• 401(k) (available for Part Time & Full Time EEs)
• Company Paid Life insurance
• Short‑term and Long‑term disability insurance
• Tuition reimbursement
• Personal Time Off (PTO)
• Competitive pay with annual performance reviews and merit‑based raises
• Career growth potential
• Annual on‑site voluntary Flu Vaccines
• Employee referral bonus program