Cash and Trade Processing Manager Assistant Vice President

Citigroup Inc.; Newark (DE); On-site; USD 110,000 - 160,000; Full time

Job summary

Citigroup Inc. in Newark, DE is seeking an AVP for Public Sector Lockbox leadership. You will oversee a 25+ staff team providing 24/7 services for government clients, ensuring production goals and client SLAs are met.

The role requires working holidays and weekends and passing a government background check. Strong leadership and coaching skills are essential. You will drive process improvements, manage change, and act as a primary escalation point for staff and clients across shifts and sites,

Qualifications

• Manages a team of 25+ staff across shifts and sites.
• Willingness to work holidays and weekends and pass government background checks.
• Extends hours as needed to meet job requirements.

Responsibilities

• Oversee daily production activities of the team and resource allocation.
• Set and review performance goals; monitor metrics and client SLAs.
• Conduct regular 1:1s; provide coaching and development plans.
• Write and deliver performance appraisals; onboard new hires.
• Lead Lean and operations improvement initiatives; manage change.

Skills

Staff management

Coaching & feedback

SLA adherence

Root cause analysis

Process improvement

Cross-site collaboration

Leadership & delegation

Tools

Lean / Operations Excellence

Job description

Business Overview:

The Public Sector Lockbox business is a 24/7 operational unit which provides a variety of services to government clients to assist them in managing their receivables and important documents. The functions of this business include Mailroom, Batching, Scanning, Dispatch and Data Entry for a variety of clients. Most functions occur in a POD or small team environment. A successful candidate manages the efforts of 25+ staff members who perform these tasks. The candidate must be able to work most holidays and weekends, and successfully complete the government-required background check. Extended hours may be required to complete job requirements. This role is an officer/AVP at Citi and therefore, is expected to excel at Citi’s Leadership Standards, categorized below.

Develops Our People:

• Responsible for managing a team of 25+ staff members that fluctuates based on seasonal volumes; this includes management of Citi direct staff and oversight of Agency staff
• Recognize the value of our people: Value their differences; help them grow and develop; tap their full potential; treat everyone with respect and dignity
• In partnership with individual staff members, find creative ways to positively impact his/her career growth and trajectory. Work with peers within and across shifts and sites to identify and develop a diverse and effective talent pipeline for internal mobility.
• Serve as the primary and first point of escalation for staff members and internal clients.
• Manage daily production activities of the team including appropriate resource allocation, setting and reviewing performance goals, monitoring functional and shift-level metrics, ensuring all client SLA’s are met
• Conduct regular monthly 1:1s with each Citi staff member covering progress against goals and individual performance plans, providing coaching and feedback including productivity and quality metrics, attendance metrics, leadership standards achievement, development/training needs and all other aspects of employee management
• Appropriately communicate organizational information and updates through department and floor meetings, appropriate email/IM, and regular in-person communication
• Write and deliver detailed mid-year and year-end performance appraisals
• Appropriately welcome and indoctrinate new hires to organization
• Reward results - recognize, reward and promote talent based on performance ("the what" and "the how"); highlight people who role model Citi’s Leadership Standards, celebrate exceptional team behavior and outcomes

Drives Value for Clients:

• Continually find ways to Be the Best for our Clients
• Regularly monitor quality reports and eliminate client-impacting defects through coaching and process improvement initiatives
• Lead root cause analysis review on client impacting concerns, and provide detailed information and proposed solutions regarding findings
• Participate in all client-facing events as needed

Works as a Partner

• Consistently practice the ‘One-Team’ perspective collaborating business decisions within and across shifts
• Effectively partner across sites and businesses through leadership and active participation in site-wide Task Forces, councils and projects
• Network/navigate within the organization in order to troubleshoot and resolve escalated issues
• Attend and actively participate in shift turnover meetings, huddle with POD team to provide updates and daily strategy
• Through an assortment of communication avenues, maintain frequent, effective and transparent communications with peers, managers and staff across shifts and sites
• Serve as deputy for the Cash & Trade Senior Processing Manager (VP) and cover for peers within and across shifts as needed

Champions Progress

• Work with internal teams and vendors to understand existing processes and business requirements and aid the successful implementation of new technology and/or products
• Identify opportunities and lead initiatives to implement process improvements and expense-reduction enhancements
• Champion at least one task force or committee and provide regular senior management updates with measurable impact
• Actively lead Lean and Operations Excellence project teams, client projects, or other internal initiatives. Ensure 100% attendance and engagement in Operations Excellence sessions and Citi Lean Training
• Manage change effectively and positively

Lives Our Values

• Conduct team building and morale building initiatives with your team, across shifts and across sites
• Lead and actively participate in People Strategy efforts across shifts and sites
• Represent Public Sector Lockbox appropriately in all site-wide initiatives, executive-level tours and community efforts
• Risk and Controls:
  • Ensure Adherence to all departmental policies, client requirements, and compliance guidelines within a strictly regulated environment
  • Participate in Audit preparation and review processes
  • Identify control deficiencies, participate in monthly MCA reviews and implement appropriate procedures to mitigate any risk
  • Ensure 100% timely completion of mandatory training, EmDD and EERS reviews