Case Manager / Safety Administrator

Fermi America; Amarillo (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Fermi America is seeking a detail-focused Case Manager / Safety Administrator to support the HSSE program on the Fermi Matador construction project. You will manage injury cases, coordinate medical treatment, and oversee the return-to-work process while ensuring confidentiality and OSHA compliance.

You will also handle document control, training tracking, data reporting, and system administration for safety software, working closely with site clinic, HR, and supervision.

Qualifications

• Associate’s or Bachelor’s degree in occupational safety, health administration, business, or a related field, or an equivalent combination of education and directly relevant experience.
• 3+ years in safety administration, medical case management, workers’ compensation, or HSSE coordination, ideally in construction or industrial settings.
• Strong recordkeeping, data-entry, and document-control skills with a high level of accuracy and attention to detail.
• Working knowledge of OSHA recordkeeping (29 CFR 1904) and injury / illness case-management practices.
• Proficiency with Microsoft Office (Excel and Word) and EHS / safety-management software.
• Ability to handle confidential medical and personnel information with discretion and professionalism.

Responsibilities

• Injury & illness case coordination. Serve as the primary point of contact for work-related injury and illness cases; coordinate medical treatment, transportation, and follow-up appointments with the site clinic and occupational health providers.
• Return-to-work program. Administer the return-to-work and modified / light-duty program; track work restrictions and coordinate suitable duty with supervisors and HR.
• Workers' compensation interface. Coordinate with the workers’ compensation carrier and third-party administrator; assemble case documentation, track claim status, and support cost-containment efforts.
• Case files & confidentiality. Maintain organized case files and status logs; handle medical and personal information confidentially and in compliance with applicable OSHA and privacy requirements.
• OSHA recordkeeping. Support recordability determinations and maintain the OSHA 300 / 300A / 301 logs and supporting records.
• Document control. Maintain the HSSE document-control system — controlled procedures, plans, forms, permits, and inspection records — ensuring current revisions, version control, and easy retrieval.
• Training & certification tracking. Track workforce orientations, certifications, and competency records; flag upcoming expirations and schedule refreshers.
• Data & reporting. Compile HSSE metrics (leading and lagging indicators), incident logs, and inspection data; prepare recurring reports and dashboards for HSSE leadership.
• Systems administration. Administer safety / observation and workforce-tracking software; manage user access, data entry, and periodic audits of records.
• Meetings & audit support. Coordinate safety meetings and committee minutes, maintain required regulatory postings, and support internal and external audit preparation.
• Supplies & logistics. Track PPE and safety-supply inventory and support related purchasing and logistics as needed.

Skills

Recordkeeping

Data-entry

Document-control

OSHA knowledge

Microsoft Office

EHS / safety-management software

Confidentiality

Attention to detail

Education

Associate’s or Bachelor’s degree in occupational safety/health administration or related field

Equivalency: education + relevant experience

Tools

Microsoft Excel

Microsoft Word

EHS software

Safety-management software

Job description

Description

The Case Manager / Safety Administrator provides the administrative backbone of the site HSSE program at the Fermi Matador construction project and serves as the coordinator for work-related injury and illness cases. This dual role owns HSSE recordkeeping, document control, and training/certification tracking, and manages injury cases from first report through medical coordination, return-to-work, and case closure — working closely with the site clinic, HR, supervision, and the workers’ compensation carrier. Reporting to the Safety Manager (HSSE), this is a detail-driven, site-based support role that keeps the safety program organized, compliant, and responsive while protecting the confidentiality of sensitive information.

Job Type

Full-time

Case Management

• Injury & illness case coordination. Serve as the primary point of contact for work-related injury and illness cases; coordinate medical treatment, transportation, and follow-up appointments with the site clinic and occupational health providers.
• Return-to-work program. Administer the return-to-work and modified / light-duty program; track work restrictions and coordinate suitable duty with supervisors and HR.
• Workers' compensation interface. Coordinate with the workers’ compensation carrier and third-party administrator; assemble case documentation, track claim status, and support cost-containment efforts.
• Case files & confidentiality. Maintain organized case files and status logs; handle medical and personal information confidentially and in compliance with applicable OSHA and privacy requirements.
• OSHA recordkeeping. Support recordability determinations and maintain the OSHA 300 / 300A / 301 logs and supporting records.

Safety Administration

• Document control. Maintain the HSSE document-control system — controlled procedures, plans, forms, permits, and inspection records — ensuring current revisions, version control, and easy retrieval.
• Training & certification tracking. Track workforce orientations, certifications, and competency records; flag upcoming expirations and schedule refreshers.
• Data & reporting. Compile HSSE metrics (leading and lagging indicators), incident logs, and inspection data; prepare recurring reports and dashboards for HSSE leadership.
• Systems administration. Administer safety / observation and workforce-tracking software; manage user access, data entry, and periodic audits of records.
• Meetings & audit support. Coordinate safety meetings and committee minutes, maintain required regulatory postings, and support internal and external audit preparation.
• Supplies & logistics. Track PPE and safety-supply inventory and support related purchasing and logistics as needed.

Requirements

Required Qualifications

• Associate’s or Bachelor’s degree in occupational safety, health administration, business, or a related field, or an equivalent combination of education and directly relevant experience.
• 3+ years in safety administration, medical case management, workers’ compensation, or HSSE coordination, ideally in construction or industrial settings.
• Strong recordkeeping, data-entry, and document-control skills with a high level of accuracy and attention to detail.
• Working knowledge of OSHA recordkeeping (29 CFR 1904) and injury / illness case-management practices.
• Proficiency with Microsoft Office (Excel and Word) and EHS / safety-management software.
• Ability to handle confidential medical and personnel information with discretion and professionalism.

Certifications

• OSHA 30-Hour Construction preferred.
• Current First Aid / CPR / AED certification.
• Case-management (e.g., CCM) or OSHA recordkeeping certification a plus.
• Valid driver’s license.

Preferred Qualifications

• Experience on large construction, power, or heavy-industrial projects.
• Familiarity with workers’ compensation administration and return-to-work / modified-duty programs.
• Experience administering EHS / observation platforms and training-tracking systems.
• Bilingual (English / Spanish) a plus.

Physical & Site Requirements

• Primarily site-office based with regular presence in the field on an active construction site in the Texas Panhandle, including exposure to heat, cold, dust, noise, and uneven terrain.
• Ability to move about the site, climb ladders / stairs, and wear required PPE when in the field.
• Ability to accompany or arrange transport for injured workers to medical appointments as needed.
• Availability to support extended shifts and to respond to injury / illness cases as they occur.