Case Manager - IBHS Program

Kaleidoscope ABA Therapy Services; Northern (KY); Hybrid; USD 52,000 - 68,000; Full time

Job summary

Kaleidoscope Family Solutions ABA, Inc is seeking an IBHS Case Manager in the Bryn Mawr, PA area. The role focuses on managing health and proactive relationships with children, families, and school communities served under the IBHS program.

The position requires a Bachelor’s degree and at least three years of related experience, plus reliable transportation. It supports coordination with CBH, clinical teams, and schools to ensure high-quality care and compliance.

Qualifications

• Bachelor's degree in social work or related field
• Minimum of three years' case management or counseling with children and families
• Knowledge of IBHS Regulations a plus
• Reliable transportation

Responsibilities

• Assess service needs based on evaluator's IBHS intake
• Identify and coordinate services including IBHS packets and starting new children
• Ensure CBH eligibility for IBHS participation
• Facilitate access to services and coordinate with clinical and recruiting teams
• Maintain a caseload meeting program budget standards
• Monitor service effectiveness with the clinical team and reassess needs
• Document care coordination services in EHR
• Meet clients and parents and maintain weekly follow-up
• Coordinate with CBH, schools, day care, providers for care coordination
• Collaborate with BCBA, LBS, BHT to coordinate services
• Schedule weekly provider services
• Support collection and verification of weekly service hours for billing
• Perform other duties as assigned by supervisor

Skills

Case management

Counseling

Care coordination

Education

Bachelor’s degree in social work

Bachelor of Arts

Bachelor of Science in Nursing

Job description

Location: Bryn Mawr, PA 19010

Date Posted: 08/01/2026

Category: Administrative

Education: Bachelors Degree

Position Description

The IBHS Case Manger position is an integral part in Kaleidoscope ABA's mission to deliver therapeutic services to children with autism. This role's primary responsibility is to manage the health and proactive relationship with children, families, and school communities serviced under Kaleidoscope ABA IBHS program. The IBHS Case Manager will work to maintain a census/caseload that meets the standards as set in the program budget to provide care coordination support to children and families in the program.

Summary of Essential Functions

• Assess the service needs based on a Physician/Psychologist evaluation by completing the IBHS intake
• Identify, link, and coordinate services including preparation and distribution of IBHS packets and starting up new children.
• Ensure children are CBH eligible to participate in IBHS
• Facilitate access to services, coordinate with the clinical and recruiting teams
• Maintain a schedule of key deadlines for each case
• Work with clinical team to monitor the effectiveness of services. Reassess service needs.
• Maintain appropriate documentation of all care coordination/case management services provided in the electronic health record
• Meet with the client and responsible parent within established parameter of the initial contact and maintain follow-up meetings weekly
• Establish and maintain coordination with CBH, schools, day care, providers, or other child serving systems to ensure coordination of care
• Work collaboratively with the clinical treatment team (BCBA, LBS, BHT) to ensure services are coordinated
• Coordinate weekly service schedules of assigned providers
• Support the collection and verification of weekly services hours and documentation for appropriate billing.
• Assume other duties assigned by Clinical Supervisor/Lead Clinician and/or Team Leader

Requirements

• Bachelor's degree in social work, Social Science, Bachelor of Science in Nursing, or Bachelor of Arts Degree from an accredited educational institution.
• Minimum of three (3) years' case management, counseling, or direct care mental health experience with children and families.
• Knowledge of IBHS Regulations a plus
• Reliable transportation

About the company

Kaleidoscope ABA offers services that support child with autism. We provide integrated therapy that promotes learning and growth, developing individual potential and increasing social engagement and happiness.

Kaleidoscope ABA is an Equal Opportunity and Affirmative Action Employer. We do not discriminate on the basis of any legally protected characteristics, including disabled and veteran status.

Title

Case Manager - IBHS Program

Class

Case Management

Type

PERMANENT ONLY

Ref. No.

1311387-9

BC

#KFS210

Company

Kaleidoscope Family Solutions ABA, Inc

Contract Contact

HQ Careers

Office Email

[e-mail]

Office Phone

877-ABA-0399

Office Address

950 E Haverford Road, Suite 100A, Bryn Mawr, PA 19010