Case Manager Assistant

BLANCO & ARIAS APC; Torrance (CA); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Bonus based on performance

Training & development

Job summary

Blanco & Arias APC is a Torrance, CA-based law firm seeking a motivated Case Manager Assistant to support our legal team with daily administrative tasks, mail handling, and file management.

This entry-level role focuses on organizing client files, labeling documents in the case management system, scheduling medical appointments, and maintaining calendars while coordinating with clients, courts, and vendors in a fast-paced environment.

Qualifications

• Prior office or administrative experience, law firm or medical office a plus.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Scan, sort, and process mail; route to case files and team members.
• Assist case managers and attorneys in organizing client files and documents.
• Upload and label documents in the case management system.
• Communicate with clients, courts, and third parties for case updates.
• Schedule medical appointments and maintain case calendars and deadlines.
• Coordinate scheduling with medical offices and vendors.
• Provide general administrative support to the team.
• Track deadlines, hearings, and appointments to ensure follow-through.

Skills

Strong organizational skills

Excellent communication

Bilingual English/Spanish

Microsoft Office Suite

Tools

Legal case management software

Job description

Benefits:

• Health insurance
• Paid time off
• 401(k)
• Bonus based on performance
• Training & development

About the Role:

Blanco & Arias APC is looking for a motivated and detail-oriented Case Manager entry level Assistant to join our dynamic legal team in Torrance, CA. This is an exciting opportunity to play a key support role in a fast-paced law firm environment where your organizational skills and dedication will make a real difference for clients. We are committed to providing compassionate, high-quality representation to our clients, and we're looking for a dependable, detail-oriented Case Manager Assistant to support our case management team. The Case Manager Assistant plays a key role in keeping our cases moving and our clients cared for. This position handles daily administrative operations including incoming mail, phone coverage, medical appointment scheduling, and calendar maintenance. you thrive in a collaborative setting and have a passion for the legal field, we want to hear from you!

Responsibilities:

• Scan, sort, and process incoming and outgoing mail; route correspondence to the appropriate case files and team membersAssist case managers and attorneys in organizing and maintaining client case files and legal documents
• Upload and accurately label documents in the firm's case management system
• Upload and accurately label documents in the firm's case management system
• Communicate with clients, courts, and third parties to gather information and provide case status updates
• Schedule, confirm, and follow up on medical appointments for clients (treating physicians, specialists, diagnostic imaging, QME/AME evaluations as needed)
  Maintain and update case calendars, including appointments, deadlines, and follow-up dates
• Communicate with medical offices, clients, and vendors to coordinate scheduling and records
• Provide general administrative support to case managers and attorneys as needed
• Track case deadlines, hearings, and appointments to ensure timely follow-through
• Coordinate medical records requests, and other case-related documentation
• Support the legal team with administrative tasks including filing, scanning, and scheduling

Requirements:

• Prior experience of office, administrative, or customer service experience (law firm or medical office experience a plus)
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite and legal case management software
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Bilingual (English/Spanish) a plus
• Professional, client-focused demeanor with a strong sense of confidentiality

About Us:

Blanco & Arias APC is a dedicated law firm based in Torrance, CA, committed to providing exceptional legal representation and personalized service to every client we serve. Our clients trust us to fight for their rights with integrity and tenacity, and our team takes pride in delivering results that truly matter. We foster a supportive and growth-oriented workplace where every team member is valued and empowered to succeed.