Case Coordinator, Subrogation

MultiPlan; McLean (VA); On-site; USD 41,000 - 55,000; Full time

Job summary

Clarivet in McLean, VA seeks a Subrogation Recovery Specialist to develop cases after the initial investigation and coordinate claim payments among health plans. You will recover first-party funds and prepare cases for paralegals to negotiate liability claims.

You will interact confidently with insurance companies, providers, health plan members, and personal injury attorneys, maintaining accurate records and ensuring HIPAA compliance in a high-risk environment.

Qualifications

• Minimum high school diploma with two years of subrogation, collections, insurance or COB experience; bachelor's degree preferred.
• Proficient with Microsoft Office and internet research.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities; able to multitask.
• Ability to analyze data, define problems, and draw valid conclusions.
• Work in a standard office environment with typical equipment.

Responsibilities

• Review, identify, and develop subrogation opportunities by gathering missing information and potential sources of recovery.
• Validate claim viability and terminate pursuit when necessary; respond to communications.
• Place parties of interest on notice and send demand letters.
• Drive cases to settlement through outbound information requests; maintain case records.
• Engage negotiators/paralegals to resolve or transfer cases.
• Ensure compliance with state and federal laws and HIPAA.
• Handle transferred calls/documents to resolve inquiries.
• Collaborate across disciplines and departments.
• High Risk role due to PHI exposure.
• Other duties as assigned.

Skills

Excellent communication

Organizational skills

Time management

Analytical thinking

Problem solving

Independent work

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Internet research

Job description

JOB SUMMARY:

This role is accountable for developing cases after the initial investigation to confirm viability of subrogation cases. Moreover, the incumbent manages the coordination of claim payments among health plans, collects refunds of duplicate payments from providers, and successful recovery of 1st party funds. The role provides a final determination on all potential sources of recovery and fully prepares the cases for the Paralegals to successfully negotiate the liability claims. This role requires the incumbent be confident on the phone and comfortable interacting with insurance companies, providers, health plan members, and personal injury attorneys.

JOB ROLES AND RESPONSIBILITIES:

1. Review, identify, and develop subrogation opportunities by gathering missing information and potential sources of recovery. Research and analyze information gathered through continuous investigation. Record and maintain detailed and accurate records.
2. Validate claim viability and terminate pursuit when necessary; respond timely to all electronic, written and verbal communications.
3. Place parties of interest on notice and send subsequent demand letters.
4. Continuously research and make outbound calls to request case information or status to drive cases to be prepared for settlement; maintain detailed and accurate case records and calendar diaries to monitor case activities to meet department expectations.
5. Engage advice and/or help of Negotiators/Paralegals to proactively resolve and/or transfer cases.
6. Ensure compliance of state and federal laws and maintain department productivity and quality standards.
7. Take transferred calls and/or documents from inbound investigation teams to provide a resolution to the enquiry.
8. Collaborate, coordinate, and communicate across disciplines and departments.
9. Ensure compliance with HIPAA regulations and requirements.
10. Demonstrate Company's Core Competencies and values held within.
11. Please note due to the exposure of PHI sensitive data -- this role is considered to be a High Risk Role.
12. The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

JOB SCOPE:

This role keeps the needs of external and internal customers as a priority when making decisions and taking action. The successful incumbent operates independently under limited supervision. This role tasks the incumbent with decision making authority within specified parameters and must engage to obtain advice and/or help of legal manager, negotiator, or paralegal to proactively resolve cases. Works across customers, beneficiaries, providers, and supplemental payors while maintaining positive relationships.

JOB REQUIREMENTS (Education, Experience, and Training):

1. Minimum high school diploma coupled with two (2) years' of subrogation, collections, insurance or coordination of benefits (COB) experience. Bachelors' degree in a relevant field in preferred.
2. Working knowledge of Microsoft Office and internet research skills
3. Working knowledge of Microsoft Office and internet research skills
4. Excellent communication skills (both verbal and written).
5. Proficient with Microsoft Office and internet research skills.
6. Strong organizational and time management skills with the ability to multi-task and work independently.
7. Strong analytical, problem solving and decision-making skills; ability to exercise good judgment.
8. Must have ability to define problems, collect data, establish facts, and draw valid conclusions.
9. Required licensures, professional certifications, and/or Board certifications as applicable
10. Individual in this position must be able to work in a standard office environment which requires sitting and viewing monitor(s) for extended periods of time, operating standard office equipment such as, but not limited to, a keyboard, copier and telephone

COMPENSATION:

The salary range for this position is 41K-55K.Specific offers take into account a candidate's education, experience and skills, as well as the candidate's work location and internal equity. This position is also eligible for health insurance, 401k and bonus opportunity.

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Why Claritev?

Healthcare is complex. We help make it clearer.

At Clarivet, you'll do work that matters. Together, we're helping make healthcare more transparent and affordable for all through the power of data, technology, and expertise. We offer meaningful opportunities to grow your career, collaborate with talented colleagues, and make an impact on the clients and communities we serve. If you're looking for purpose, growth, and a team that succeeds together, you'll find it here.

What Guides Us

At Clarivet, innovation, agility, and a focus on results drive our success. We embrace bold thinking, work as one team, take ownership, and strive for excellence in everything we do - creating meaningful impact for our clients, communities, and each other.