Payroll Coordinator

Stoel Rives LLP; United States; Hybrid; USD 56,000 - 98,000; Full time

Benefits offered by this job

Paid family leave

PTO (paid time off)

Remote work options

Job summary

Stoel Rives LLP is seeking a Payroll Coordinator to support the firm-wide payroll function and process multi-state, semi-monthly payrolls. The role reports to the Payroll/HRIS Manager for day-to-day management.

The candidate will process semi-monthly payrolls, audit timesheets, and ensure deductions and taxes are accurate. Excellent data-entry and confidentiality are essential in this fast-paced environment with a strong emphasis on accuracy and timeliness.

Qualifications

• Two years of experience supporting a full-scope multi-state payroll (at least 100 personnel preferred).
• Must have excellent computer skills, experience using spreadsheet programs.
• Experience with Workday HCM preferred and basic programming/report writing language knowledge is a plus.

Responsibilities

• Process semi-monthly payrolls.
• Process end-to-end payroll for hourly and salaried employees, collaborating with cross-functional teams to ensure accurate and timely payroll data.
• Audit employee timesheets and verify data with supervisors to resolve discrepancies.
• Ensure accuracy of federal, state, and local taxes, employee benefit contributions, fringe benefits, garnishments and other deductions.
• Process and communicate garnishment information to all parties.
• Enter payroll related invoices into accounting system.

Skills

Payroll knowledge

Attention to detail

Communication skills

Discretion with confidential data

Cross-functional collaboration

Tools

Workday HCM

Spreadsheet software

HRIS databases

Windows-based software

Job description

Stoel Rives LLP has an immediate opening for a Payroll Coordinator. This position supports the firm-wide payroll function and processes the multi-state, semi-monthly payrolls. This position reports to the Payroll/HRIS Manager for day-to-day management.

Essential Functions/Responsibilities

• Process Semi-monthly payrolls.
• Process end-to-end payroll for hourly and salaried employees, collaborating with cross-functional teams to ensure accurate and timely payroll data.
• Audit employee timesheets submitted and interact with supervisors to verify data and resolve discrepancies.
• Ensure accuracy of federal, state, and local taxes, employee benefit contributions, fringe benefits, garnishments and other deductions on employee paychecks.
• Process and communicate garnishment information to all parties.

HRIS Data Base

• Responsible to enter and maintain documents and data firmwide HRIS, including, initial employment entry, payroll information, time sheets, vacation and leave information, etc. Monitor impact of changes in the system and ensure that all associated fields are updated and individual history screens are correct.

Reports

• Reconcile and generate reports for each payroll.
• Prepare monthly staffing and FTE reports for accounting to distribute to partners, firm management committee, and administrative cabinet.
• Reports related to Bureau of Labor & Statistics.
• Develop other reports as needed.

Miscellaneous Payroll Responsibilities

• Respond to questions and inquiries from all levels of firm personnel on matters related to areas of responsibility.
• Respond to written verifications of employment.
• Enter all payroll related invoices into accounting system.

Other

• Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

Essential Capabilities Must possess the following capabilities: good oral and written communication skills; high attention to detail; aptitude for learning and using specific computer applications; ability to handle highly confidential information with discretion; ability to work cooperatively with peers and other team members; initiative; effective planning and organization skills; customer service orientation; ability to handle multiple priorities and meet deadlines; ability to function in an acceptable manner under the pressure of changing priorities and deadlines; ability to monitor information and manager projects; ability to work at a fast pace with detailed information.

Technical Knowledge Must have two years of experience supporting a full-scope multi-state payroll (at least 100 personnel preferred). Must have excellent computer skills, experience using spreadsheet programs. Workday HCM experience preferred. Working knowledge of data base software and basic programming language preferred. Must have the ability to learn advanced functions of HRIS data base software and programming/report writing language. Must have analytic accounting/math skills. Must be proficient in using spreadsheet, data base, and word processing software programs and record keeping programs in a Windows-based environment.

Physical and Mental Capabilities Must be able to operate a telephone, personal computer (PC), photocopy machine, 10-key adding machine by touch, and other general office equipment. Must be able to handle sensitive and confidential information. Must be able to communicate information and ideas effectively and to communicate clearly and tactfully. Must be able to handle multiple projects with variables that are subject to change, and analyze information rapidly. Must be able to express ideas clearly, using good grammar, language, and terminology. Must be able to read and comprehend hand written and typed notes or instructions. Must be able to type on a computer keyboard in a sitting position for extended periods of time during the workday.

NORMAL WORK HOURS

This position is non-exempt and is eligible for overtime compensation. Regular office hours are 8:30 a.m. to 5 p.m. PT, Monday through Friday. Ability to work outside of regular office hours, sometimes on short notice, is important.

How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!

The pay range for this position is $56,000 - $98,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.

In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family & medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee’s retirement plan.

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