Transactions Assistant - Investment Funds

DLA Piper LLP (US); United States; Hybrid; USD 47,000 - 61,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

401(k)

Job summary

DLA Piper LLP (US) in Chicago is seeking a Transactions Assistant to support paralegals and attorneys by organizing files, preparing closing checklists, and compiling transaction documents. The role requires attention to detail and strong organizational skills in a fast-paced legal environment.

Hybrid work in Chicago; minimum one year in a fast-paced setting. Requires a High School Diploma or GED, preferably a Bachelor’s degree; Paralegal certificate is a plus.

Qualifications

• Demonstrated basic proficiency in Word, Excel, Outlook and database experience.
• Office experience in a law firm environment supporting paralegals and/or attorneys preferred.
• Strong communication and interpersonal skills required to interact with paralegals, attorneys and clients on a regular basis.

Responsibilities

• Organize documents for attorney review.
• Research public records using internal and public websites.
• Prepare and update closing checklists, prepare closing books, make copies, and organize and maintain files.
• Perform database research and data entry.
• Assist with transaction closings.
• Obtain signatures and compile execution versions of closing documents with necessary exhibits.
• Assist paralegals and attorneys with mailings and filings.
• Other duties.

Skills

Word

Excel

Outlook

Database experience

Education

High School Diploma or GED

Bachelor’s degree

Job description

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.

Summary: As a Transactions Assistant, working in collaboration with and in support of the firm’s strategic initiatives, you will assist the paralegals and/or attorneys by maintaining and organizing files; preparing and updating closing checklists; preparing and compiling transaction documents; updating and maintaining databases; preparing closing books, obtaining information for internal and external sources, and performing other administrative tasks.

Location

This position is located in our Chicago office and offers a hybrid work schedule.

Responsibilities

• Organize documents for attorney review.
• Research public records using internal and public websites.
• Prepare and update closing checklists, prepare closing books, make copies, and organize and maintain files.
• Perform database research and data entry.
• Assist with transaction closings.
• Obtain signatures and compile execution versions of closing documents with necessary exhibits.
• Assist paralegals and attorneys with mailings and filings.
• Other duties.

Desired Skills

• Demonstrated basic level of proficiency in Word, Excel, Outlook and database experience.
• Office experience in a law firm environment supporting paralegals and/or attorneys preferred.
• Strong communication and interpersonal skills required to interact with paralegals, attorneys and clients on a regular basis.
• Excellent organizational and attention-to-detail skills necessary to manage volumes of documents, binders, letters, charts, etc.
• Must have the ability to work effectively in a fast-paced environment.
• Ability to prioritize multiple assignments to meet deadlines.

Minimum Education

• High School Diploma or GED.

Preferred Education

• Bachelor’s degree.

Certificates

• Paralegal certificate preferred.

Minimum Years of Experience

1 year demonstrated success working in a fast-paced environment.

Essential Job Expectations

While the specific job requirements of a DLA Piper position may vary depending on scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner. Provide timely, accurate, and quality work product. Successfully meet deadlines, expectations, and perform work duties as required. Foster positive work relationships. Comply with all firm policies and practices. Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed. Ability to work under pressure and manage competing demands in a fast-paced environment. Perform all other duties, tasks or projects as assigned. Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

Accommodation

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact [e-mail].

No Immigration Sponsorship

No immigration sponsorship is available for this position.

Salary and Compensation

The firm’s expected hiring range for this position is $34.09 - $44.32 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws. The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications.

Benefits

• Medical/dental/vision insurance
• 401(k)

Relocation

Applicants who are not based in the jurisdiction in which this position is posted and who apply for this role are doing so voluntarily and are not eligible for relocation assistance. Any relocation benefits, if any, are provided only where a relocation is required at the firm’s direction and in accordance with applicable policy and law.

Equal Opportunity Statement

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Recruitment Agency Info

Recruitment Agencies: Per the terms of our agreement, all candidates must be submitted through the firm’s agency portal for consideration. If you have an agreement with the firm, please log in to the agency portal via the following link to review positions accepting agency submissions. Lawyer Positions Only: If you do not currently have an agreement with us and would like us to consider candidates, please submit a blind candidate profile to the email address listed in the applicable job posting.

Get to Know Us

We invite you to learn more about us. Please visit the following pages for more information about DLA Piper.

Other Recruitment Options

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Other Information

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Other Information

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.