Case Administrator (Legal Services/Administrative Support)

American Arbitration Association; Miami (FL); Remote; USD 49,000 - 53,000; Full time

Benefits offered by this job

Medical insurance

Dental coverage

Vision coverage

Student loan repayment

403(b) retirement with company match

Pet insurance discount

Paid time off

Job summary

The American Arbitration Association (AAA) seeks a detail-oriented Case Administrator to manage arbitration and mediation cases across industries. You will handle day-to-day case administration through our proprietary PRISM system, correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing.

This position offers a remote work arrangement and a comprehensive benefits package including medical, dental, vision, loan repayment, 403(b) plan with

Qualifications

• Associate’s degree in business or related field or equivalent combination of education and experience.
• Minimum three years of experience in customer service, case administration, or legal environments.
• Strong written and verbal communication skills; able to interact effectively with diverse stakeholders.
• Intermediate proficiency in Microsoft Office, especially Excel (pivot tables, formulas, data analysis).
• Comfort with web-based systems and adaptability to new technologies, including AI-related tools.
• Exceptional attention to detail and time management skills.
• Ability to manage sensitive information with professionalism and discretion.

Responsibilities

• Manage arbitration and mediation cases through the case management system (PRISM).
• Correspond with parties, attorneys, and neutrals; schedule and document cases.
• Assist with billing processes and ensure accuracy of case data.

Skills

Strong written communication

Verbal communication

Attention to detail

Time management

Discretion with information

Education

Associate’s degree in business or related field

Equivalent combination of education and experience

Tools

Microsoft Excel

Pivot tables

Formulas

Data analysis

Job description

Pay Range:

Compensation will be determined on geographic location. This position is also eligible for quarterly performance-based incentives.

• Charlotte, NC | Miami, FL | San Antonio, TX: $49,000 – $52,500
• Atlanta, GA | Buffalo, NY | Dallas, TX: $52,000 – $55,500
• Houston, TX | Johnston, RI | Minneapolis, MN: $53,000 – $56,500
• Chicago, IL | Philadelphia, PA | Voorhees, NJ: $55,000 – $59,000
• Boston, MA | Washington D.C.: $58,000 - $61,000
• New York, NY: $62,000 – $65,500

The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries. You will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. This position is ideal for professionals with a background in customer service or legal support who are interested in alternative dispute resolution and are adept at using technology to manage case data.

Work Environment

This position offers a remote work arrangement.

Our competitive compensation package includes medical, dental, orthodontia, and vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid time off.

Qualifications

• Associate’s degree in business or related field, or equivalent combination of education and experience
• Minimum three years of experience in customer service, case administration, or legal environments
• Strong written and verbal communication skills; able to interact effectively with diverse stakeholders
• Intermediate proficiency in Microsoft Office, especially Excel (pivot tables, formulas, data analysis)
• Comfort with web-based systems and adaptability to new technologies, including AI-related tools
• Exceptional attention to detail and time management skills
• Ability to manage sensitive information with professionalism and discretion

About Us

The American Arbitration Association (AAA), recognized among The NonProfit Times’ 50 Best Nonprofits to Work For, offers a dynamic, fast-paced environment where excellence meets opportunity. Our organization leads arbitration and mediation across diverse industries, providing professionals with unique exposure to multiple business sectors and conflict resolution practices. We foster growth through collaboration with experienced legal professionals and invest in our team through comprehensive professional development programs. At the AAA, we combine challenging work with meaningful recognition in an environment where merit drives success and learning never stops.

The American Arbitration Association is an equal opportunity employer (EEO) and we value diversity in our workplace. We consider all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws.