Case Administrator

Tential Solutions; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

Tential Solutions in Washington, DC is seeking a paralegal with strong writing and research skills to support the Office of Hearing Officers. The role emphasizes docket management, preparation of orders and notices, and liaison work between parties and Hearing Officers.

You will monitor case deadlines, assist with pre-hearing conferences, compile and organize case records, verify facts, and help ensure documents comply with procedures. The position requires in-person work and occasional travel.

Qualifications

• Bachelor’s degree required; paralegal certificate preferred.
• Paralegal experience in litigation or securities contexts is preferred.
• Strong writing and research skills with experience in legal databases and cite-checking.
• Excellent interpersonal and written communication abilities.
• Proficiency with Microsoft Office applications.

Responsibilities

• Manages docket and official records for assigned cases.
• Compiles information for orders and decisions.
• Monitors deadlines and assists Hearing Officers with case dockets.
• Acts as liaison between parties and Hearing Officers.
• Prepares notices, orders, and correspondence.
• Proofreads and cite-checks draft decisions and orders.
• Attends pre-hearing conferences and hearings to assist with proceedings.
• Compiles statistical information and reports.

Skills

Writing

Research

Communication

Education

Bachelor’s degree

Paralegal certificate

Tools

Microsoft Office

Job description

This position performs a variety of specific duties in support of the Office of Hearing Officers’ operations and functions, including applying analytical skills to assist the Hearing Officers and the parties and their counsel in adjudicatory proceedings.

Essential Job Functions

• Manages docket of assigned cases, including maintenance of the official records of those proceedings and the Office of Hearing Officer’s electronic docket.
• Receives, compiles, and organizes information for the preparation of various documents, including orders and decisions.
• Monitors case deadlines and assists the Hearing Officers with effectively managing their case dockets, including monitoring their cases when they are out of the office and consulting with the Chief Hearing Officer and Deputy Chief Hearing Officer as necessary to determine if action must be taken.
• Acts as liaison between parties and Hearing Officers to facilitate resolution of pre-hearing motions and requests, serving as a knowledgeable resource for information regarding the Office of Hearing Officers’ policies, procedures, programs, objectives, and operational functions.
• Anticipates and resolves issues that may arise during the course of the case.
• Prepares a variety of documents for the Hearing Officers, including notices, orders, and correspondence.
• Proofreads and cite checks draft decisions, orders, and other documents prepared by Hearing Officers; verifies facts from case records; ensures that final decisions and orders are in proper form and are properly served on the parties; circulates final decisions to appropriate departments.
• Examines pleadings to ensure their accuracy and completeness; contacts attorneys or parties if submitted pleadings and other documents do not comply with the Code of Procedure or the Office of Hearing Officers’ procedures.
• Attends pre-hearing conferences and hearings to assist with the conduct of the hearing and the management of evidence.
• Compiles statistical information and reports as required.
• Participates in special projects at the request of the Case Administrator Manager, the Chief Hearing Officer, or the Deputy Chief Hearing Officer.

Other Responsibilities:

• Additional responsibilities as assigned.

Education/Experience Requirements

• Bachelor’s degree and paralegal certificate required.
• Paralegal experience preferred.
• Litigation or securities-related experience preferred.
• Strong writing and research skills, as well as experience with legal research databases and cite-checking.
• Strong planning and organization skills, as well as excellent interpersonal and written communication skills required.
• Proficiency with Microsoft software applications.
• Knowledge of SEC and FINRA Rules helpful.

Working Conditions:

• Work is performed in person in Washington, DC.
• Occasional travel is required to attend hearings.
• Extended hours as needed.