Calendar/Docket Clerk

Tom Trese; Cerritos (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Tom Trese in Cerritos, California is seeking a Calendar Administrator to manage critical litigation deadlines. This role requires 2–4 years of law firm experience and proficiency in legal calendar software.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to work independently. Responsibilities include managing deadlines, ensuring compliance with court rules, and responding to inquiries from legal staff. This is a fully on-site position.

Qualifications

• 2–4 years of law firm experience required.
• Strong knowledge of appellate, federal, state, and local court rules.
• Experience using legal calendar/docketing software preferred.

Responsibilities

• Calculate and manage litigation deadlines in the firm’s calendar system.
• Review incoming and outgoing communications for critical deadlines.
• Maintain case matter lists and ensure calendar integration.

Skills

Legal calendar/docketing software

Litigation terminology

Communication skills

Problem-solving abilities

Organizational skills

Microsoft Office proficiency

Job description

RESPONSIBILITIES

• Calculate, review, and calendar state, federal, appellate, Office of Administration Hearing, and other litigation deadlines in the firm’s calendar/docketing system
• Review and process incoming and outgoing mail, emails, faxes, and e‑filings to ensure all critical deadlines are accurately calendared
• Maintain case matter lists and personnel assignments to ensure accurate Outlook calendar integration
• Create, update, and distribute calendar reports, hearing schedules, and deadline notifications
• Respond promptly to attorney, timekeeper, and legal assistant inquiries regarding calendaring matters
• Monitor and maintain the accuracy of all calendaring deadlines and case‑related events
• Research hearings, deadlines, and court information using state and federal court websites as needed
• Support ongoing docketing operations while ensuring compliance with applicable court rules and procedures

QUALIFICATIONS

• 2–4 years of law firm experience required
• Strong knowledge of appellate, federal, state, and local court rules, procedures, and litigation terminology
• Experience using legal calendar/docketing software; CompuLaw experience preferred
• Ability to calculate and manage complex litigation deadlines accurately
• Excellent verbal and written communication skills with a strong customer service orientation
• Strong problem‑solving abilities and sound judgment
• Exceptional organizational skills with the ability to prioritize competing deadlines in a fast‑paced environment
• Impeccable attention to detail and commitment to accuracy
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
• Ability to work independently and collaboratively within a legal support team

PHYSICAL AND WORK REQUIREMENTS

• Fully on‑site role with regular in‑office attendance
• Ability to lift and carry up to 25 lbs (files, mail bins, office supplies)
• Frequent walking, standing, bending, and movement throughout the office
• Ability to sit for extended periods while performing computer‑based and clerical tasks
• Prolonged use of computers, typing, and screen exposure
• Operation of standard office equipment (copiers, scanners, printers, and multi‑line phones)
• Standard 40‑hour workweek with occasional overtime as required