Case Administrator

U.S. Bankruptcy Court - Western District of Washington; Seattle (WA); On-site; USD 52,000 - 78,000; Full time

Job summary

U.S. Bankruptcy Court - Western District of Washington is seeking a Case Administrator to manage bankruptcy cases from opening to disposition. You will handle docketing, courtroom services, and customer contact in Seattle, with occasional reporting to Tacoma.

The role requires strong clerical experience, attention to detail, and excellent communication skills. Candidates should be adaptable, professional, and able to work collaboratively in a court environment.

Qualifications

• High school diploma or equivalent with at least two years of clerical work experience.
• At least one year of specialized clerical experience applying rules and procedures.
• Strong teamwork, adaptability, and customer service skills.
• Professional appearance and conduct appropriate for a court environment.
• Excellent oral and written communication skills.
• Attention to detail and strong organizational abilities.

Responsibilities

• Manage bankruptcy cases in CM/ECF, docket filings, orders, and judgments; maintain official case records.
• Provide court services support, including operating recording equipment, setting hearings, administering oaths, and preparing standard forms.
• Serve as backup courtroom deputy; attend, log, and record hearings; troubleshoot video/phone hearings via Zoom/Teams.
• Maintain and progress case information through to final disposition per internal controls and rules.
• Review documents for conformity with federal/local rules; ensure proper docketing of orders and entries; summarize docket events.”
• Provide procedural information, cashier duties, noticing, data quality control, and mail processing.
• Perform scanning, filing, and data entry; other duties as assigned.

Skills

Team player

Adaptable

Professional presence

Integrity & customer service

Organizational skills

Communication skills

Education

High school diploma or equivalent

Associate degree or paralegal certification

Tools

CM/ECF

Zoom

Teams

Digital recording

Job description

PositionOverview

The United States Bankruptcy Court for the Western District of Washington is now accepting applications for the position of Case Administrator. As a member of the case management team, the Case Administrator manages the progression of bankruptcy cases and related proceedings from opening to final disposition. The Case Administrator performs case related docketing and other administrative tasks, monitors the completion of the required procedural steps, provides courtroom services(electronic court recording and relief courtroom deputy) andis the primary public customer service contact for the court.

This position is located in the U.S. Courthouse in Seattle, Washington. This position may require reporting to the divisional office in Tacoma, Washington on occasion.

Representative Duties

• Manage bankruptcy cases in the court's case management/electronic case filing (CM/ECF) system. Docket filings, orders, and judgements. Maintain official case records. Review data entered and make corrections as needed to comply with national and local rules and procedures.
• Provide court services support, including operating recording equipment, setting hearings and notifying parties, administering oaths, preparing standard forms and orders for the judge's consideration, reviewing filing summaries to support chambers' workflow preferences, and ensuring required statistical data is accurately entered in CM/ECF.
• Serve as backup courtroom deputy which includes preparing the courtroom for hearings, attending, logging, and recording court proceedings, conducting and troubleshooting court hearings by video and telephone using platforms such as Zoom and Teams, and courtroom management.
• Maintains and processes case information and manages the progression of cases to final disposition in accordance with approved internal controls, procedures, and rules.
• Reviews documents to determine conformity with federal and local rules, ensures all orders and entries are appropriately and accurately docketed, and makes summary entries on the docket of all documents and proceedings.
• Provides procedural information and customer service, cashier duties, noticing, data quality control, and mail processing.
• Performs various tasks related to the maintenance of court records such as scanning, filing, and data entry.
• Other duties as assigned.

Qualifications

To be qualified for appointment to the position of Case Administrator candidates must meet the following standards:

• A high school diploma or equivalent and two years of general clerical work experience. Education above the high school level may be substituted for required general experience.
• At least one year of specialized experience. Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology. This experience is commonly found in law firms, legal counsel offices, banking and credit firms, educational institutions, insurance companies, corporate headquarters or human resources/payroll operations.
• Strong team player with a proven track record of collaborative, productive, and goal-driven work.
• Adaptable and flexible to changing priorities.
• Professional appearance, demeanor, and conduct appropriate for a court environment.
• Exhibit the highest standards of excellence, integrity, and customer service.
• Strong organizational skills with attention to detail.
• Excellent oral and written communication skills.

Preferred Qualifications

• Associate's degree or paralegal certification.
• Bankruptcy knowledge, court experience, or experience in a legal environment.
• Experience with the court's case management system (CM/ECF), Zoom and Teams videoconferencing and digital recording.

Other Information

Applicantmustbe a U.S. citizen or eligible to work in the United States.

As a condition of employment, the selected candidate will be subject to an FBI fingerprint and background check. The selectee maybe appointed provisionally, and retention will depend upona favorable suitability determination of the background check. All information provided by applicants is subject to verification and background investigation.

The United States Bankruptcy Court requires employees to adhere to the Code of Conduct for Judicial Employees.

• Electronic fund transfer (direct deposit) participation for net pay is required.

The Court reserves the right to modify the conditions of this job announcement, to withdraw the announcement, or to fill the position sooner than the closing date, any of which may occur without prior written or other notice. In the event that a position becomes vacant in a similar classification, within a reasonable time from the original announcement, management may elect to select a candidate from the applicants who responded to the original announcement without posting the position. More than one position may be filled from this announcement.

This court provides reasonable accommodations to applicants with disabilities. The decision on granting reasonable accommodations will be made on a case-by-case basis.

See the Court's website at: www.wawb.uscourts.gov

Equal Opportunity Employer