Case Administrator

United States Courts; Paducah (KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Retirement plan

Job summary

The United States Courts in Paducah, KY seeks a Case Administrator to support the Clerk’s Office with docketing, filing, and managing court records in accordance with federal and local rules. The role includes assisting the public and handling electronic and paper files.

Preferred qualifications include a high school diploma, 3 years of general experience, CM/ECF familiarity, and strong organizational and communication skills suitable for a fast-paced environment.

Qualifications

• General clerical experience indicating ability to perform case administration duties.
• Demonstrated organizational and communication skills.
• Understanding of federal/local court rules and procedures helpful.

Responsibilities

• Make summary entries of documents and perform quality control on attorney-docketed entries.
• Open cases in CM/ECF upon receipt of initiating documents and close cases on terminating documents.
• Scan, create PDFs, enter data, and upload documents into CM/ECF to maintain electronic files.
• Assist the public with electronic and paper files and provide basic information.
• Handle mail processing and ensure timely processing of restitution checks.
• Perform other duties as assigned.

Skills

Organizational skills

Communication

Legal terminology

Automated systems

Deadlines

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

CM/ECF

Job description

Overview of the Position The U.S. District Court for the Western District of Kentucky is accepting applications for the position of Case Administrator in Paducah.

This position is located in the Clerk's Office of the U.S. District Court, Western District of Kentucky, in Paducah, Kentucky. The Case Administrator performs a variety of duties including initial case docketing, receiving and filing documents, and maintaining Court files in accordance with federal and local rules and procedures. The incumbent will also provide procedural information and perform general customer service duties.

Representative Duties:

• Make summary entries of documents. Perform quality control on attorney-docketed entries. Accept, review, and process documents. Prepare and docket deficiency notices. Perform case management work. Review filed documents to determine conformity with rules, practices, and filing requirements and take appropriate action and follow up.
• Open cases in CM/ECF (Case Management/Electronic Case Files) upon receipt of initiating documents such as complaints, indictments, or petitions. Close cases upon receipt of terminating documents such as judgments and closing orders.
• Scan, create PDF files, enter data, and upload documents into the CM/ECF system, includingpleadings, petitions, motions, complaints, minutes, orders, and proceedings as necessary to maintain the accuracy and completeness of the electronic case file.
• Assist the public with electronic and paper files. Answer and route incoming calls and assist the public in the use of computerized databases. Provide basic information to the public, bar, and the court.
• Pick up, sort, and process mail. Maintain the mail meter and meter log. Receive and stamp incoming documents and scan, copy, and file as appropriate. Ensure timely processing of restitution checks received by mail.
• Perform other duties as assigned.

Qualifications

The applicant must be a high school graduate or equivalent. A bachelor’s degree from an accredited college or university is preferred. Experience in a court or related legal field is preferred as is familiarity with CM/ECF. Applicant must have a minimum of 3 years of general experience as outlined below. For placement at the 25 level, at least 1 of the 3 years must qualify as specialized experience as outlined below. Educational substitutions for general work experience may apply on a year-for-year basis.

General Experience

General Experience is progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position.

Specialized Experience

Specialized Experience is progressively responsible clerical or administrative experience that demonstrates the ability to understand and apply rules, regulations, directives, or laws to case administration duties. Specialized experience also involves the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.

Candidates must also demonstrate:

• Excellent organizational skill and experience handling multiple tasks and projects
• Superior oral and written communication skills
• Knowledge of legal terminology and processes
• Demonstrated ability to work with a variety of automated systems
• Ability to work with strict deadlines in a fast paced environment

Employee Benefits

For more information the benefits available to you as an employee of the federal Judiciary, please review the extensive benefits section of the U.S. Courts website .

Benefits available include:

• A minimum of 11 paid holidays per year
• 13 days of paid sick leave per year (unlimited accumulation)
• 13 paid personal/vacation days per year for the first three years of full-time employment. Thereafter, 20 to 26 days per year dependent upon length of service
• Federal Employees Retirement System and Thrift Savings Plan
• Credit for prior federal government service
• Employee Assistance Program
• Optional Health, Dental, Vision, and Life Insurance Programs
• Optional Flexible Spending, Health Savings, and other Pre-tax Accounts for Health Care, Child Care, Vision and Dental, and Commuter and Parking expenses

Information for applicants:

• Employees of the U.S. District Court are considered “at will” employees and are notcovered by the Office of Personnel Management’s civil service classification systemor regulations.
• This position is regular and full-time.
• Work is performed in an office setting. Some lifting is required.
• Electronic Funds Transfer (EFT) for payroll deposit is required.
• As a condition of employment, an FBI Background Check or Investigation is required.
• We will not pay relocation or interview travel expenses.
• Only the most qualified applicants will be contacted for an interview.
• Applicant must be a U.S. citizen or a person who owes allegiance to the United States or is inthe U.S. under certain legal status and actively seeking citizenship. Learn more about citizenship requirements here .
• The Court reserves the right to withdraw or to modify the conditions of this job announcement, or to fill the position earlier than the closing date, any of which actions may occur without written notice.

For additional information on the United States District Court, visit our website .

The federal Judiciary is an Equal Employment Opportunity employer.